Executive Assistant 1- Temple

Job Summary

The Executive Assistant provides high-level administrative and operational support to assigned teams and executives, including Vice President-level leadership. This role is responsible for coordinating complex calendars, meetings, travel arrangements, reports, communications, budget and expense documentation, and special projects with accuracy, professionalism, and exceptional attention to detail. The Executive Assistant serves as a trusted partner to leadership by anticipating needs, exercising sound judgment, maintaining confidentiality, and ensuring timely execution of critical administrative and operational activities.

The position maintains a consistent on-site presence to support daily departmental operations, ensure continuity of essential business functions, address time-sensitive requests, and serve as a reliable point of coordination for staff, leaders, customers, and visitors. This role requires strong organizational skills, proactive follow-through, effective communication, and the ability to manage multiple priorities while supporting leadership effectiveness, team productivity, and overall departmental efficiency.

Hours: 8 am-5 pm with 1-hour lunch or 8-4:30 with 30-minute lunch and located Temple Main Campus.

Essential Functions of the Role

• Administer daily office operations for Vice President-level leadership and assigned departments.
• Coordinate and manage complex calendars, meetings, conference calls, and travel arrangements while ensuring efficient scheduling and prioritization of executive time.
• Prepare and generate reports, presentations, research, budget reconciliations, expense reports, personnel documents, and other business-related materials.
• Support departmental operations by serving as a central point of coordination for leaders, team members, customers, and visitors.
• Organize, coordinate, and assist with special projects and departmental initiatives as assigned.
• Develop and maintain record-keeping procedures to ensure the accuracy, security, and confidentiality of sensitive information and records.
• Process travel submissions, expense documentation, and other administrative requests in a timely and accurate manner.
• Interact professionally with internal and external stakeholders, providing accurate information and exceptional customer service.
• Exercise independent judgment in handling routine matters, escalating issues appropriately, and ensuring timely follow-up on requests and action items.
• Handle all information with the highest level of confidentiality and discretion.

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

QUALIFICATIONS

• EDUCATION - Associate's or 2 years of work experience above the minimum qualification
• EXPERIENCE - 2 Years of Experience