Personal Assistant

Abilities

• Strong support and managerial capability
• Outstanding written and oral communication skills
• Ability to prioritize and deliver even when under pressure
• Demonstrated ability to handle issues with tact and discretion
• Outstanding organizational ability
• Integrity/Commitment to set goal
• Courteous, pleasant and very personable
• Ability to think aptly and outside the box

Person Specification.

-Must have between 5 -10 years experience in the same capacity

-Must be between 30 - 40 years old

-Dynamic and Energetic

-Flexible and outspoken

-Professional Savvy

Responsibilities

• Maintain a database of the MD’s contacts (phone, fax numbers, e-mail, addresses etc).
• Attending to routine correspondence (Inward and Outward) as well as follow up on them.
• Co-coordinating arrangements for meetings/minutes/circularization and follow up on pending issues.
• Tactfully attending to customers’ requests/queries and where necessary, escalating them to the

responsible officer(s) in the absence of the MD.

• Dairy management and follow up for the MD.
• Make presentations and anchor meetings on the MD's behalf
• Attending to top clientele/customers in the absence of, or as directed by the .
• Arranging travel, visas and accommodation and, sometimes, travelling with the MD to

meetings or to provide general assistance.

• Process monthly expense reports with supporting documents.
• Responsible for stationery acquisition including periodicals and subscriptions.
• Maintaining and enhancing the working environment of the Executive office.
• Carrying out routine administrative duties like photocopying, filing etc.
• Performs any other task that assure overall efficiency and effectiveness of the Executive office

Note:All applications are expected to bear the applicants's recent passport photograph