Accounts Payable Coordinator I

Primary Function Maintains control of payable transactions, maximizing company profits and ensuring timely remittance and accurate reporting of company payables.  Essential Duties  Vendor Account Administration  Maintains the online master vendor file and prepares applications for vendor credit  Maintains vendor W-9 documentation for annual 1099 reporting  Assists vendors with inquiries regarding account status and activity  Invoice Processing & Payment Management  Enters vendor invoices into the system for payment, reviewing for accuracy of amounts and remittance information  Determines and adjusts invoice payment dates in accordance with vendor payment terms  Sets up and applies available discounts based on vendor terms  Reconciliation & Issue Resolution  Reconciles monthly vendor statements and resolves discrepancies, including requesting copies of past-due invoices  Monitors open payables and credit balance accounts  Requests refunds from vendors for credit balances when applicable  Accounts Receivable & Credit Balance Support    Processes customer requests related to accounts receivable credit balances  Operational Support & Coverage    Provides backup support for other Accounts Payable Coordinators as needed  Minimum Requirements  Education  High school diploma required.   Work Experience  0-2+ years accounting and bookkeeping experience.  Physical  Must be able to sit for long periods.   Must be able to see (regularly or corrective).   Must be able to key for extensive periods of time.  Other  10 key calculator experience   Accurate and quick data entry skills required   Must be available for overtime as necessary