Estimator

Department: Operations

Employment Type: Full Time

Location: Swagelok Northern California

Reporting To: Manufacturing Strategy & Planning Manager

Compensation: $90,754 - $156,551 / year

Description

Key Responsibilities

• Prepare detailed Assembly Services quotations by reviewing customer documentation including engineering drawings, specifications, and bills of materials
• Analyze material, labor, overhead, and outsourced service requirements to develop accurate and scalable cost models
• Ensure all quotations align with approved pricing strategies and target margin expectations
• Perform contract and purchase order reviews to confirm alignment with pricing, delivery commitments, technical scope, and compliance requirements
• Collaborate with Commercial Sales, Engineering, Supply Chain, and Operations to define optimal technical and commercial solutions
• Coordinate with Supply Chain Management to obtain and validate supplier quotations, lead times, and sourcing strategies
• Coordinate with Engineering on custom parts and tolerance questions
• Evaluate manufacturability, capacity constraints, and operational feasibility in partnership with production teams
• Identify technical, commercial, and supply chain risks within quotations and escalate as appropriate
• Utilize ERP/MRP systems to manage quoting workflows, documentation, and data accuracy
• Maintain accurate Part Master and Supplier Master data
• Manage opportunity documentation in accordance with company procedures and quality standards
• Support audits, internal reviews, and compliance requirements as needed
• Participate in and drive continuous improvement initiatives related to quoting accuracy, turnaround time, and margin performance
• Provide guidance, mentorship, and knowledge sharing to junior estimators to support team development and consistency
• Actively participate in company personal and professional development programs

Skills, Competencies, Education & Work Experience

• Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP, structured references, and complex cost modeling
• Proficiency in ERP/MRP systems (SAP Business One preferred), including BOM and routing validation and cost structure analysis
• Proficiency in tools such as Bluebeam for drawing review and collaboration (preferred)
• Strong understanding of multi-level cost modeling, margin strategy, and what-if scenario analysis
• Ability to evaluate manufacturability, capacity constraints, and alternate technical solutions
• Strong analytical and problem-solving skills, including root cause identification and corrective action development
• Ability to lead cross-functional discussions and clearly communicate trade-offs in pricing and technical decisions
• Excellent written and verbal communication skills; able to present complex cost drivers in a clear, professional manner
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment
• High attention to detail and ownership of accuracy in complex quotations
• Ability to adapt to changing priorities and business needs
• Ability to work a flexible schedule, including overtime as required based on business needs
• Continually required to sit or stand and work at a computer
• Regularly required to perform work on a computer for extended periods of time
• Occasionally required to move around an office, production, or warehouse environments
• Continually required to communicate with various stakeholders
• While performing the duties of this job, the noise level in the work environment is typical of an office, production, or warehouse setting.

• Required:
  • Technical degree or equivalent practical experience
  • 4–7 years of estimating experience in mechanical assembly, fabrication, or custom manufacturing environments
  • Demonstrated ability to meet or exceed quote turnaround and performance KPIs
  • Strong ability to read and interpret complex engineering drawings, specifications, tolerances, and weld symbols
  • Experience performing multi-level cost modeling including material, labor, and outsourced operations
• Preferred:
  • Bachelor’s degree in Engineering or related discipline 
  • Advanced coursework in print reading, cost estimating, or manufacturing processes
  • Exposure to data tools such as Power Query or similar
  • Experience with fluid system components or Swagelok-related products
  • Experience in contract review, risk assessment, and technical quotation development

Benefits

• 100% covered employee Medical, Dental, & Vision Insurance
• Up to 80% dependent coverage for Medical, Dental, & Vision Insurance
• Life Insurance
• Health Care Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401k Plan & Company Matching up to 4%
• Short-Term and Long-Term Disability
• Competitive Pay
• Generous PTO
• Paid Holidays
• Tuition Reimbursement
• Gym Membership Reimbursement up to $50/month
• Professional Coaching