Job Description
About Us
At Asiacruit, we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart, strategic, and people-focused solutions. We are currently partnering with a prestigious global professional services firm, to find an exceptional administrative professional to support their expanding cross-border operations.
Position Overview
The Administrative Assistant will provide high-level, cross-functional administrative and clerical support on a fully remote, 40-hour-per-week basis. This specialized role features a strict split-week schedule dedicated entirely to supporting two critical regional arms:
3 Days per week: Dedicated support to the global Academy training division (including cross-border support for employees in the US, Canada, and various global markets).
2 Days per week: Direct administrative assistance to the Managing Partner for Southeast Asia (based in Singapore).
This opportunity for a highly proactive, forward-thinking professional who stays on top of every detail, thrives in a fast-paced international corporate environment, and possesses the polished communication skills necessary to interface smoothly with regional executive leadership.
Key Responsibilities
1. Managing Partner Support (2 Days / Week)
Proactive Calendar Management: Own and drive calendar alignment for the Managing Partner for Southeast Asia, masterfully handling complex, multi-timezone cross-border scheduling and prioritizing agendas ahead of time.
End-to-End Travel Coordination: Manage complex regional travel arrangements, including flight bookings, hotel accommodations, visa requirements, and detailed, foolproof itineraries.
Expense & Billing Support: Take full responsibility for executive expense management, including meticulous receipt sorting, expense report preparation, and basic billing/invoice processing.
Cross-Border Employee Support: Assist regional teams by providing administrative support to employees stationed across Cambodia, Malaysia, Thailand, Singapore, and various global markets.
2. Academy Team & Regional Operations Support (3 Days / Week)
Training Coordination: Assist the Academy team with scheduling, tracking, and coordinating global training programs and learning modules.
Resource Management: Prepare, format, and organize training materials, presentations, and digital resource kits.
Virtual Events: Manage logistics for virtual training events, including digital room setups, calendar invitations, and attendee coordination.
3. Comprehensive Office Administration & Workflow Management
Execute all day-to-day administrative and clerical tasks with high precision and efficiency to streamline cross-team operations in a remote setup.
Oversee document control, data entry, and records management, ensuring strict confidentiality of sensitive corporate and client information.
Draft, proofread, and format professional correspondence, reports, and internal communications.
Qualifications & Job Requirements
Education & Background
Bachelor’s degree in Business Administration, Communications, International Relations, or a related field is preferred.
Minimum 3–5 years of experience in an Executive Assistant, Secretary, or high-level administrative role within a multinational environment, BPO, or premium professional services firm.
Technical Skills & Communication
Command of the English Language: Exceptional verbal and written English communication skills are mandatory; must exhibit a polished professional image and elite corporate etiquette.
Outstanding organizational and calendar management skills, with proven experience handling multi-time zone scheduling across Cambodia, Malaysia, Thailand, Singapore, and various global markets.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (MS Teams, Zoom).
Must have a dedicated, reliable home office setup with high-speed internet suitable for full-time remote corporate work.
Core Competencies & Personal Attributes
Proactivity & Ownership: A serious, highly responsible, and self-motivated work ethic. We are looking for someone who stays on top of everything, anticipates executive and team needs, and acts before being asked.
Adaptability: Exceptional ability to precisely split their work week (3 days for Academy Team / 2 days Managing Partner), smoothly transitioning priorities and maintaining momentum between both regional pillars.
Discretion: High emotional intelligence with a strict adherence to corporate confidentiality and zero-trust data security principles.
Preferred Advantages
Regional Tracking: Prior experience directly supporting Singapore-based or regional cross-border executive leaders and employees.
Industry Familiarity: Exposure to corporate training setups, wealth management, consulting, legal, or financial services industries.
What We Offer
100% Fully Remote Work Setup.
Work Schedule: 08:00 AM to 05:00 PM PHT | 40-hour workweek (Monday to Friday)
Equipment Procurement: Work tools and devices are provided by the company.
Global Exposure: Direct involvement with an elite, international professional services firm spanning major Western and Asian hubs.
How to Apply
To apply, please visit asiacruit.com or send your resume directly to [email protected] with the subject line: "Administrative Assistant – Henley Account – [Your Name]"