Seasonal Events Coordinator

Job Description

Responsibilities

• Support Event Coordinators with the planning and execution of corporate, social, wedding, and branded events
• Assist in managing and coordinating event details including timelines, floorplans, guest counts, menus, and dietary restrictions
• Support the creation, updates, and accuracy of Banquet Event Orders (BEOs) within Tripleseat
• Work closely with Event Coordinators and internal teams to ensure all event details are communicated and executed properly
• Participate in weekly BEO and Events meetings to support event readiness and cross-functional communication
• Provide on-site event support including setup, execution, and breakdown
• Assist with managing catering, bar service, vendors, entertainment, and activations during events
• Ensure event spaces are clean, organized, and aligned with guest expectations and High West standards
• Support resolution of guest concerns, vendor issues, and logistical challenges during events
• Assist with High West promotional and branded events, including logistics, setup, and execution
• Support event documentation accuracy and ensure updates are reflected in Tripleseat
• Assist with organizing and maintaining event supplies, décor, and equipment inventory
• Follow established event SOPs and support process improvements as needed
• Provide general team support as needed to ensure successful execution of all events

Minimum Qualifications

• Minimum of 1 years experience in hospitality, events, or related field
• Passion for hospitality and events with a willingness to support team needs
• Strong interpersonal and communication skills
• Ability to take direction and work within established guidelines and processes
• Ability to work with a diverse set of team members and clients
• Strong organizational and time management skills
• Ability to manage multiple tasks in a fast-paced environment
• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) and event management systems (Tripleseat preferred)
• Demonstrate strong follow through and attention to detail
• Dedication to providing excellent customer service
• Willingness to work a flexible schedule, including days, evenings, weekends, and holidays

Preferred Qualifications

• Previous experience in the hospitality industry
• Experience with Tripleseat or similar event management systems
• Be Agile
• Collaborate and be inclusive
• Communicate effectively
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Physical Requirements/Work Environment

Physical Requirements: The employee frequently is required to sit or stand for long periods of time. The employee is occasionally required to lift and/or move objects up to 55 pounds. Frequent walking, including going up and down stairs and bending are required.

Work Environment: Working conditions at an event may require the employee to be outside for extended periods of time and/or occasionally in a kitchen with slippery floors. Irregular shifts, nights, weekends, and long hours may be required, particularly when working an event.

Additional Information

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may evolve or be reassigned based on business needs, operational priorities, and team structure. The employee may be required to perform other job-related tasks as requested by management. Must be 21 years of Age.

Location

Wanship, Utah

Additional Locations

Job Type

Full time

Job Area

Hospitality & Retail

Equal Opportunity

Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).