Assistant Director for Alumni Engagement - UW Medicine Advancement

Job Description

UW Medicine Advancement has an outstanding opportunity for an Assistant Director for Alumni Engagement to join their team.

About this Opportunity

Reporting to the Senior Director for Alumni Engagement, the Assistant Director for Alumni Engagement strengthens lifelong connections among UW School of Medicine alumni, current residents and fellows, GME alumni, faculty alumni, and emeritus faculty. This collaborative role partners across UW Medicine departments, residency and fellowship programs, the Office of Graduate Medical Education, the School of Medicine Alumni Association, and UW Medicine Advancement to create meaningful engagement, stewardship, volunteer, and philanthropic pathways.

At UW Medicine Advancement, you will join a mission-driven team connecting donors and alumni with opportunities that enhance patient care, expand educational opportunities, and advance research. This role is ideal for an organized relationship-builder who enjoys turning data-informed insights, thoughtful outreach, and cross-functional collaboration into stronger alumni communities and lasting impact.

What You Will Do

Graduate Medical Education (GME) Alumni, Resident/Fellow, Faculty Alumni, and Emeritus Faculty Engagement (60%)

• Serve as a primary Alumni Association contact for UW Medicine departments, residency and fellowship directors, the Office of GME, and Advancement partners; provide guidance and coordination for alumni engagement strategies, resident/fellow initiatives, and GME alumni outreach.

• Build and sustain strategic relationships with GME alumni, faculty alumni, and emeritus faculty through targeted outreach, one-on-one engagement, volunteer opportunities, events, recognition initiatives, and connections to the School of Medicine Alumni Association.

• Coordinate and document engagement and fundraising-related activities, including alumni contact lists, contact reports, affiliation records, data updates, Husky Giving Day messaging support, and collaboration on opportunities aligned with GME alumni interests and School of Medicine priorities.

Alumni Workforce Development (15%)

• Lead the development, expansion, and ongoing maintenance of alumni career support resources, including a career support hub that is accurate, accessible, and aligned with Advancement standards.

• Recruit and support volunteers for the alumni career support network, helping connect alumni expertise with current and future members of the UW Medicine community.

School of Medicine Alumni Stewardship and Support (15%)

• Coordinate and expand alumni and volunteer stewardship efforts, including recognition of professional achievements, volunteer contributions, personal milestones, and compassionate outreach to families of deceased alumni.

• Support School of Medicine Alumni Association events and recognition activities by coordinating timelines, gathering content, tracking details, and partnering with communications colleagues on delivery.

Data, Communications, and Systems Management (10%)

• Collect, update, and maintain alumni data from contact updates, surveys, voicemail, postcard campaigns, and other sources; serve as a lead for designated tools and consistent documentation practices.

• Track engagement metrics, participation trends, outreach effectiveness, and constituent activity; recommend improvements that strengthen data quality, program outcomes, cultivation, and stewardship strategies.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications will not be forwarded to the Hiring Manager.

• Bachelor’s degree AND three or more years of experience in communications, engagement, fundraising, project management, or a related area.

Preferred Qualifications

• Experience working with a variety of stakeholders, including alumni, faculty, donors, senior leaders, and colleagues.

• Demonstrated project management ability, efficiency, attention to detail, sound judgment, and the ability to navigate ambiguity in a fast-paced, deadline-driven environment.

• Strong interpersonal and customer service skills, with the ability to communicate openly, directly, and professionally while fostering dialogue and resolving differences effectively.

• Demonstrated ability to work collaboratively, manage competing priorities, meet deadlines, contribute to shared goals, and take on a variety of tasks, including administrative responsibilities.

• Demonstrated ability to maintain confidentiality and protect sensitive information.

• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Teams, and willingness to learn the UW donor CRM and other proprietary systems.

• UW Medicine values professionalism. Employees are expected to conduct themselves in a professional manner in accordance with UW Medicine standards, and professionalism is considered in performance reviews, salary adjustments, and promotion.

Additional Application Requirement

This recruitment requires a cover letter. Applications that do not include a cover letter will not be forwarded to the hiring department. 

Please address the following in your cover letter:

• Explain how your experience and qualifications align with this Assistant Director for Alumni Engagement position, with an emphasis on stakeholder engagement, partnership management and your experience working in healthcare, academic medicine, or related environments.
• Include your interest in the role and UW Medicine Advancement.
   

What You Can Expect

• This position is based in Seattle, Washington at UW Medicine’s South Lake Union campus and operates on a hybrid schedule, with an expectation of at least 2 days per week onsite and up to 3 days of telework.

• Work is performed primarily in a shared cubicle and office environment with colleagues, with exposure to standard office noise levels and activity including calls, meetings, and in-person conversations. 

• This position requires occasional attendance at meetings, donor visits, and events outside the regular business day, including some evening and weekend work.

• The successful candidate is expected to have regular, reliable transportation for local travel and be willing to travel when necessary.

About the Team

The passionate, 95-person UW Medicine Advancement team works collaboratively to connect donors with meaningful opportunities that enhance patient care, expand educational opportunities, and advance research across UW Medicine. In fiscal year 2025, UW Medicine Advancement raised nearly $382 million in gifts and private grants from more than 30,000 donors in support of this mission.

UW Medicine Advancement is a collaborative, learning-oriented team. We value colleagues who place team goals before individual goals, assume positive intent, embrace continuous improvement, approach work strategically, and communicate with humility, follow-through, and emotional intelligence. Learn more about UW Medicine Advancement careers at https://give.uwmedicine.org/careers/.

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Compensation, Benefits and Position Details

Pay Range Minimum:

$75,000.00 annual

Pay Range Maximum:

$82,008.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.