Coordinator PEIMS

Pay Grade: 860 (Min $367.92 per Day)
Work Days:  226

Primary Purpose:
Coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data. Provide district student data support and ensure student records comply with all applicable laws and policies

Qualifications:
Education/Certification:

• High School Diploma required; Bachelor's Degree in a technical field preferred

Special Knowledge/Skills:

• Extensive knowledge and experience with the TEA PEIMS Data Standards
• Extensive knowledge and experience with the Student Attendance Accounting Handbook (SAAH)
• Knowledge and experience working with K12 student information systems (SIS) and associated
  applications including enrollment, gradebook, attendance, and discipline modules
• Knowledge and experience with database queries and developing reports to meet specific criteria
• Knowledge and experience using personal computers and software such as word processing, spreadsheets, and databases
• Excellent organizational, communication, and interpersonal skills
• Ability to maintain accurate and auditable records
• Ability to manage multiple priorities effectively
• Ability to develop and maintain effective working relationships

Experience:

• Three years of experience with student data entry and PEIMS coding
• Three years of experience with student enrollments, attendance, scheduling, & grading
• Three years of experience developing training materials
• Three years of experience with ERP/SIS information systems (Skyward preferred)

Major Responsibilities and Duties:

• Manage the PEIMS Data Standards team to ensure the highest data quality standards and timely
  submission of all state reporting requirements for the district
• Coordinate the collection, integration, and formatting of all data required for PEIMS submission
  according to the PEIMS Data Standards
• Submit all required data files for each scheduled submission to the appropriate agency within the TEA
  timelines/guidelines
• Run edits, reports and verification checks on data to ensure accuracy of information, then distribute
  edits and reports to appropriate staff for analysis, verification, and correction
• Compile, maintain, and file all physical and electronic reports, records and other documents required
• Lead data quality reviews with program directors and campus staff; develop reports and queries to
  analyze and validate data integrity
• Conduct on-site audits for adherence to federal, state, and local regulations, procedures, and
  documentation requirements as prescribed in the SAAH, PEIMS/TEDS Data Standards, local board
  policies, and district procedural manuals
• Work cooperatively with district personnel to submit pre-code registration files for STAAR, EOC,
  TELPAS, PSAT, and SAT
• Coordinate training and support for all campus registrars, data clerks, and office personnel
  responsible for processing PEIMS and other student records, to include enrollment, attendance,
  grading, & scheduling
• Manage, direct, and assign priorities and personnel to duties and tasks to ensure attainment of the
  department's goals and objectives
• Develop training options and create improvement plans to ensure effective operations for the PEIMS
  Data Standards Team
• Maintain confidentiality and comply with policies established by federal and state law, State Board of
  Education Rule, and Local Board Policy
• Serve as liaison with Region X regarding student records services; receive and ensure timely
  dissemination of ESC and TEA updates to student records and PEIMS data standards
• Attend SIS user group trainings, regional PEIMS workshops and other related trainings to stay
  abreast of the latest trends and developments concerning student data management
• Maintain up-to-date documentation on all business operations and work procedures for the Student
  Records department
• Be customer service oriented and maintain a professional approach regarding all district matters
• Follow all rules, regulations and policies of Plano ISD and follow directives from superiors
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Supervisory Responsibilities:

• Supervise and evaluate the performance of staff assigned to the Student Records team

Working Conditions:
Mental Demands:

• Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; coordinate district functions; maintain emotional control under stress; work with frequent interruptions

Physical Demands/Environmental Factors: 

• Frequent districtwide and occasional statewide travel; occasional prolonged and irregular hours; frequent sitting, standing, stooping, bending, kneeling, pushing and pulling; occasional lifting up to 50 pounds; prolonged use of computer and repetitive hand motions

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