Personnel Technician (Sub Clerk)

Summary:

The Personnel Technician is responsible for ensuring proper and efficient placement of substitute for certified staff; as well as performing a variety of clerical duties. 

Qualifications:

• High School Diploma or equivalent

• Ability to take and follow directions easily

   

Preferred Qualifications:

• A minimum of 2 years prior experience in secretarial/clerical office environment;
• Exceptional computer skills with specific knowledge of Microsoft Word and Excel and the ability to quickly learn the Human Resources Management system and the Aesop on-line substitute teacher placement system;
• Must be bondable for notary.

Essential Functions: 

• Ability to complete tasks under pressure of deadlines and multi-task with various pressing duties;
• Excellent telephone skills
• Excellent customer service skills;
• Ability to use a telephone for extended periods of time in a professional, courteous manner;
• Timely and accurately file and organize employee personnel files;
• Ability to complete background checks;
• Ability to take notes for HR Meetings, Negotiations, ext.;
• Ability to complete detailed and complex assignments and organize/prioritize projects with minimal supervision;
• Must demonstrate discretion, tact, and confidentiality, often in stressful situations;
• Effectively communicate with all GFPS employees to ensure appropriate placement of substitute teachers and substitute para educators;
• Maintain substitute teacher database to ensure proper and efficient placement of substitutes;
• Manage master calendar of teacher absences to prepare for upcoming events in order to avoid having uncovered classrooms;
• Coordinates and conducts interviews of substitute teachers and crossing guards. Hiring decisions made in conjunction with HR Director;
• Coordinate Quarterly & Yearly Trainings for Subs, Yearly Trainings for Crossing Guards;
• Compiles and maintains monthly reporting on teacher absences with prior year data comparisons, maintain accurate payroll reports weekly;
• Telephone placement of substitute teachers, substitute para educators and sub crossing guards for all Great Falls Public Schools;
• Maintain confidential employee personnel files for substitute teachers;
• Appropriately handle employee relations matters;
• Other personnel/secretarial/clerical duties as assigned.
• Assist in the operation and maintenance of the automated sub-calling system.
• Ability to troubleshoot and work independently.

Physical Demands:

• Kneeling. Bending legs at knee to come to a rest on knee or knees.
• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. Applying pressure to an object with the fingers and palm.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Employment Days: 40 hrs/week; 218 Days � Summer work as needed

Starting time is 6:00 A.M.

Location: Human Resources Office, District Office Building

Salary: $17.46 per hour

Closing Date: Open Until Filled

A Frontline Application must be received in the Frontline Application program (available at www.gfps.k12.mt.us) by the closing date.