Building Secretary/Early Education

Level 3 - 12-Month

Qualifications:

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training and/or bookkeeping preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status: Non-Exempt

Reports to:

Building Administrator

Job Goal:

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Building Bookkeeper/Secretary:

The following responsibilities may be included for this position:

• Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
• Prepares accurate financial records
• Reconciles accounts
• Enters purchase orders into Keystone system and matches to invoices
• Maintains student information database
• Verifies that employee time sheets are calculated accurately
• Posts ledger entries for grants and accounts
• Analyzes financial reports to determine fund availability
• Distributes scholarship information to students and employees
• Answers telephones, transfers calls, and takes messages
• Greets and provides information to parents, students, and guests warmly; functions as an ambassador for ISD
• Sorts, reads, and distributes office mail
• Schedules meetings, makes travel arrangements, and maintains appointment calendars
• Ensures office equipment is in working condition
• Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment:

Building Bookkeepers/Secretaries will be employed for ten, eleven, or twelve month positions. The salary and work year will be established annually by the Board of Education.

Evaluation:

Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation � Office Personnel.