Middle School Receptionist/Clerk

Middle School Receptionist/Clerk

Glenn Westlake Middle School, Lombard, IL 

Pay: $15.00 per hour + Cafeteria Stipend 

IMRF Position, Paid Holidays, Sick and Personal Days, Benefits available

JOB GOAL: 

 To Assist in the effective management of the school office, specifically and function as communication liaison to community, staff and students.
 

DEPARTMENT: 
Educational Support Staff

REPORTS TO: 
Middle School Principal

SUPERVISES:
N/A

RESPONSIBILITIES:

• Greets and directs visitors and monitors video surveillance systems.
• Maintaining confidentiality of sensitive information. 
  Receives and directs phone calls and records messages. 
• Responds to staff and student needs and directs requests to appropriate departments.
• Assists office staff with clerical and office tasks such as: 
  • Sorting mail received
  • Organizing material for mailings
  • Making copies
  • Maintaining files (physical and digital) 
  • Completing special projects
• Perform all clerical tasks related to the responsibilities of the office (including the issuance of ID's, student discipline reports and data entry, detention sign-ups).
• Performs clerical tasks for administrators, teachers and other staff members. 
• Maintains a well organized office area that projects a high quality, efficient image of the office environment. 
• Creates a pleasant, helpful atmosphere to all who have occasion to contact the school office. 
• Communicates politely with students, parents, citizens and all District 44 employees. 
• Practices the public relations aspect of the job. 
• Performs other related duties as assigned by the principal.

CORE COMPETENCIES:

• Excellent verbal communication and active listening skills for professional interaction with visitors and callers
• Ability to handle, organize, and transport office materials and supplies as needed
• Proficient in operating standard office equipment, including multi-line phone systems, printers, copiers, and scanners
• Capable of accessing, organizing, and maintaining files on both high and low shelving systems

QUALIFICATIONS:

• High school diploma or equivalent required
• Strong proficiency in word processing and database software, with accurate data entry skills
   

PREFERRED QUALIFICATIONS:

• Experience in a public school or school district office setting.
   

CONDITIONS OF EMPLOYMENT

• 8 hour position/ 10.5 months per school year.
• 210 days Administrator & ESP Calendar with paid holidays.
• Salary and conditions established by the Board of Education.
   

EVALUATION:

• Performance is evaluated twice the first year and every other year thereafter by building administration.