Westhill High School: Summer College Prep Academy Coordinators

Westhill Summer College Prep Academy Coordinators:
Overview: The road to college application completion is an intensive, multi-step process. In starting the application process early and in the summer before senior year, it allows students to complete critical milestones leading to early application completion. In completing applications early, students have the most time to explore colleges and make the best informed process. In order to support our students in this goal, we are offering a Summer College Prep Academy. This no-cost summer program offers meaningful opportunities to proactively help students complete their critical milestones with a trusted adult partner in the building during the summer. 

Position Summary and Essential Job Functions: The Summer College Prep Academy Coordinator will lead the design, implementation and progress monitoring of the [high school]'s Summer College Prep Academy. This is an extraordinary opportunity for any [high school] staff who are results-driven and detail-oriented to step into leading a team. The ideal candidate will be passionate and innovative in developing a program around college access and college application completion.

Position Objectives: The College Prep Academy Coordinator will play an integral role in ensuring the program: 

• Enrolls + recruits [insert goal] rising seniors
• Maintains 80%+ student attendance
• Leverages codified tools and resources
• Produces positive student/staff feedback
• Improves college application completion rates

Responsibilities include, but are not limited to:

• Program design and planning
• Establish the vision, goals and format for programming
• Select program dates and times, develop class lists schedules
• Maintain a program budget
• Coordinate supply orders, transportation, facilities, and food services
• Organize program events, such as college campus visits
• Staff Recruitment and Management
• Conduct full College Prep Academy leadership team meeting, including team building, sharing timeline and schedules, discussing planning tasks, and assigning lesson/activity plans
• Ensure each staff member develops lesson plans and materials for sessions
• Student Recruitment and Family Communications
• Collect and evaluate data from multiple sources to inform prioritized recruitment efforts
• Develop and execute student recruitment plans and materials (including, but not limited to: application/registration forms, flyers, family email messages, social media posts, etc.)
• Lead family and staff communication about enrollment procedures, programming content, logistics and expectations
• Progress Monitoring
• Manage student enrollment and build roster
• Track students' daily attendance
• Maintain/ Update milestone completion in the RISE Data Hub
• Collect feedback from students, families and staff to assess the program's impact

Required Knowledge, Skills and Characteristics:

• Expertise in both the college application process and the landscape of college access
• Strong belief that all students can learn and achieve at high levels
• Demonstrated understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties
• Excellent interpersonal, oral and written communication, particularly regarding group facilitation
• Willingness to work collaboratively with an ability to engage in professional and productive interactions with a diverse range of stakeholders (staff, students, families, external partners, etc.)
• Ability to master new content quickly
• Ability to motivate and inspire students, families, and school staff
• Strong critical thinking and data synthesis
• Experience assessing and applying best practices at scale to drive results
• Strong organizational, project management and computer skills (PowerPoint, Excel, and Google apps)
• Strong sense of accountability and responsibility for results
• Results-driven, self-motivated and detail-oriented
• Positive attitude and sense of humor

Required Education and Experience:

• Current [high school] educator, with experience with the college process strongly preferred
• Fluency in Spanish preferred