HR Coordinator – Talent Acquisition

 We are seeking a highly organized and proactive HR Coordinator to support our Talent Acquisition team. This position will assist with recruitment, offer management, and the onboarding process, ensuring a seamless experience for candidates and new hires. The ideal candidate will be a team player who is eager to contribute to the efficiency of our recruitment operations, while ensuring compliance and promoting an inclusive and productive onboarding experience.

Recruitment Assistance (30%):

• Assist with candidate sourcing, including reviewing resumes, conducting initial screenings, and reaching out to potential candidates via job boards, social media, and other channels.

• Maintain and update candidate pipelines in the Applicant Tracking System (ATS), ensuring accurate and timely data entry.

• Help schedule candidate interviews and coordinate with hiring managers to ensure a seamless interview process.

• Support tracking recruitment metrics to support the team’s goals and strategies.

Offer Management (10%):

• Managing preemployment screenings, including background checks, drug testing, and other compliance checks as needed.

• Support the creation and issuance of offer letters, ensuring that all necessary information is accurate and complete.

• Assist the recruiter with offer negotiations, working with candidates and the recruitment team to finalize compensation and other employment terms.

• Ensure that all offer documentation is properly filed and complies with Firm policies and legal requirements.

Onboarding (20%):

• Coordinate the onboarding process for new hires, ensuring timely completion of all compliance documentation, including tax forms, benefits enrollment, and other Firm-required paperwork.

• Schedule and facilitate new hire orientation sessions, ensuring that employees receive essential information about Firm policies, benefits, and culture.

• Promote inclusion during the onboarding process by ensuring new hires are introduced to Firm values, diversity and inclusion initiatives, and employee resource groups.

• Collaborate with hiring managers to ensure that new hires have the necessary tools, training, and resources to be productive from day one.

• Track onboarding progress and provide ongoing support to new hires during their first few weeks to ensure a smooth transition into their roles.

College Career Fairs & Event Logistics (10%):

• Plan, coordinate, and manage logistics for college career fairs, ensuring smooth participation and representation of the Firm at recruitment events.

• Liaise with college career services and event organizers to secure event space, materials, and schedules.

• Support with the preparation and management of recruitment materials, such as Firm brochures, job postings, and swag, to be distributed at career fairs.

• Track attendance and outcomes of career fair events, providing post-event reporting and analysis to the recruitment team.

General Administrative Support (10%):

• Provide general administrative assistance to the Recruiter, including scheduling, correspondence, and document management.

• Maintain and organize recruitment-related files, records, and documentation to ensure compliance with legal and Firm requirements.

• Assist with organizing recruitment events, career fairs, and other talent acquisition initiatives.

Collaboration & Continuous Improvement (10%):

• Collaborate with other HR team members to ensure alignment between recruitment, onboarding, and other HR initiatives.

• Contribute to the continuous improvement of recruitment and onboarding processes by gathering feedback and suggesting enhancements.

• Stay informed about best practices and trends in talent acquisition and HR technology to support the team’s effectiveness.

HR Inquiry Management (5%)

• Manage and respond to employee inquiries regarding talent acquisition procedures and onboarding processes. 

• Ensure a high level of customer service by providing clear, accurate, and timely responses to employee requests.

• Maintain portions of the Firm’s intranet to publish talent acquisition- topics. 

• Collaborate with other HR team members to resolve complex or escalated inquiries as needed.

HR Services (5%)

• Assist with HR initiatives and firm-wide programs related to other HR services.

• Bachelor’s degree (or minor) in human resources, business administration, or a related field.
• 1-3 years of experience in an HR coordinator or talent acquisition role.
• Strong knowledge of HR processes, compliance, and data management.
• Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms.
• Self-motivated and ability to work independently
• Excellent communication, organizational, and problem-solving skills.
• Ability to handle confidential information with discretion and professionalism.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Strong professional presence and ability to work across all levels
• Ability to work well in a matrix management structure (e.g., multiple decision-making leaders/organizations)
• Working knowledge or desire to learn employment laws and regulations 
• Demonstrated cultural awareness and sensitivity
• Proficiency with Microsoft Office Suite