Litigation Docketing Supervisor
Job Description
Job Description:
The Litigation Docketing Supervisor will support the docketing of our litigation matters firm-wide in a timely and accurate fashion. This position will also serve as the point person for all litigation docketing-related issues. The Litigation Docketing Supervisor will work closely with the Docketing Director in assessing and adapting workflows and processes to make the Litigation Docketing Team more efficient. This position will help to formulate and implement best practices as well as provide up-to-date information to the Litigation Docketing Team regarding any changes to the litigation practice in the U.S.
ESSENTIAL FUNCTIONS
These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.
Assist in coordinating the docketing process.
Monitor and balance workload in assigned email boxes.
Enter and update docket entries daily according to the firm’s docketing policies and standards.
Produce various docket reports upon request.
Troubleshoot docket concerns and issues.
Monitor client closures and perform docket system cleanup of related entries as appropriate.
Provide ongoing information and technical support to attorneys, legal staff and administrative staff throughout the firm concerning the specific policies and general mechanics relating to the litigation docketing process.
Provide suggestions to revise policy and procedure where necessary. Create and provide training for new team members and coordinate training for the group where needed.
Act as primary contact for training new staff on the firm’s litigation docketing procedures and reviewing others’ work to ensure accuracy in litigation docketing entries and compliance with firm procedures.
Stay current of the varying litigation processes throughout the U.S.
Process mail and docket activities in accordance with firm policy and procedure.
Work with the Docketing Director to evaluate Litigation Docketing Team performance and help resolve disciplinary issues.
Perform other duties, as assigned.
Be present at work during regularly scheduled working hours and as needed in the position, consistent with the firm’s attendance expectations.
SPECIFIC SKILLS REQUIRED
Manage multiple details, prioritize and work well under pressure.
Possess the ability to function effectively as a team while maintaining accuracy of detail.
Be skilled at interacting with all levels of firm personnel with professionalism. The ideal candidate will be able to accurately type 55 words per minute and possess excellent written and oral communication skills.
A strong command of the English language including excellent spelling, grammar, punctuation and knowledge of firm’s form and style as well as a working knowledge of federal and state rules and procedures.
Proficiency in Microsoft Outlook, Word and Excel.
EDUCATION AND EXPERIENCE
Bachelor’s degree and 6 years of litigation docketing or relevant litigation support or database experience, or equivalent, required.
Experience with docketing software such as CompuLaw and CourtAlert required.
Experience in a law firm is preferred.
Experience in a leadership role within a large, multi-office law firm is preferred.
At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.
This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.
Qualified applicants with arrest or conviction records that reside in Los Angeles, San Diego and San Francisco counties will be considered for employment in accordance with the applicable Fair Chance Ordinance and the California Fair Chance Act.
This position may be filled in the following location(s). The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.
San Francisco Bay Area compensation range: $119,000 to $180,870 annually
Colorado compensation range: $93,240 to $141,710 annually
Illinois compensation range: $98,400 to $149,550 annually
Los Angeles compensation range: $108,510 to $165,030 annually
San Diego compensation range: $107,200 to $162,930 annually
New York compensation range: $108,190 to $164,430 annually
Washington state compensation range: $98,350 to $149,480 annually
Washington, D.C. compensation range: $106,220 to $161,440 annually