Work-Study Student Associate, Office of the Vice President for Research, Scholarship and Creative Endeavors
Job Description
Job Posting Title:
Work-Study Student Associate, Office of the Vice President for Research, Scholarship and Creative Endeavors----
Hiring Department:
Office of the Vice President for Research, Scholarship and Creative Endeavors----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
19----
FLSA Status:
Non-Exempt from FLSA----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue Until May 15, 2027----
Location:
AUSTIN, TX----
Job Details:
General Notes
The mission of the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.
Purpose
Supports the daily operations of the OVPR by assisting with clerical and administrative tasks. We are seeking reliable, friendly students who are flexible and communicate clearly in both written and verbal settings. The ideal candidate will have a customer service mindset, demonstrate professionalism, integrity, and confidentiality, and show initiative in a collaborative office environment.
Responsibilities
Provide customer‑focused front desk support for OVPR reception areas, including answering phone calls and emails and greeting visitors with a friendly, professional demeanor.
Perform clerical duties such as filing, scanning, photocopying, data entry, tracking office supply inventory, and completing other related tasks.
Maintain an organized and tidy workspace and assist with light cleaning duties, including vacuuming, dusting, and watering plants.
Assist with meeting setup and cleanup as needed.
Use basic functions in Microsoft Word, Adobe, and Excel to create and edit general office documents.
Submit parking requests and process parking validations.
Pick up and deliver materials across campus.
Assist with projects and other duties as assigned.
Required Qualifications
Demonstrated customer service skills with a friendly and professional attitude.
Strong interpersonal and communication skills.
Basic computer proficiency, including working knowledge of Microsoft Word and Excel.
Reliable, punctual, and eager to learn.
Ability to handle confidential and sensitive information with discretion.
Professional demeanor, including appropriate workplace attire.
Current undergraduate at UT Austin enrolled/registered for the current semester, and in good academic standing.
Financial aid work-study recipient.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working in a professional office environment.
Experience answering telephones and using standard office equipment.
Strong organizational skills with attention to detail and accuracy.
Ability to take initiative and manage tasks with minimal supervision.
Familiarity with university resources and campus operations.
Prior experience in a customer service position.
Salary Range
$15.00 Hourly
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Climbing of stairs
Light lifting and moving
Work Shift
Must be available to work 15-19 hours per week.
Flexible work hours between Monday through Friday 8am-5pm, based on students' class schedule.
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
Resume
Letter of interest
3 work references with their contact information; at least one reference should be from a supervisor or academic reference.
Work Study Award letter
Copy of Class Schedule
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html----
Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.