BUSINESS OFFICE ASSISTANT (70304)

Core Responsibilities

• Financial Operations: Maintain and process accounts payable and receivable, manage payroll, process vendor payments, and handle tuition or service billing for clients 

• Record Keeping: Maintain accurate, auditable financial records, prepare reports for oversight committees, and support year-end and monthly close processes

• Data Entry & Processing: Input and verify financial and statistical data, reconcile accounts, and manage purchase orders and invoices 

• Administrative Support: Greet visitors, answer phones, direct inquiries, and manage correspondence 

• Inventory & Supplies: Monitor and order office supplies, manage company credit cards, and coordinate vendor payments 

• Compliance & Audits: Prepare documentation for audits, ensure adherence to financial policies, and maintain insurance and policy records

• Human Resources Support: Assist with employee onboarding, benefits administration, and personnel file management 

Required Skills & Qualifications

• Technical Skills: Proficiency in Microsoft Office, accounting software, and familiarity with public file systems (if applicable) 

• Experience: Background in accounts payable/receivable, data entry, or clerical work; receptionist or administrative experience preferred 

• Soft Skills: Strong communication, organizational, and time management abilities; detail-oriented; adaptable to fast-paced environments 

• Confidentiality: Ability to handle sensitive financial and personal information securely