Job Description
Role Overview
Mobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. This role requires a strategic thinker who can manage complex schedules, handle sensitive information with confidentiality, and serve as a key liaison across internal departments and external stakeholders.
The ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs.
Key Responsibilities
Executive Support & Calendar Management
- Manage complex, high-volume calendars, including scheduling internal and external meetings, travel, and events
- Prioritize and coordinate shifting demands while ensuring alignment with business objectives
- Prepare daily briefings, agendas, and meeting materials for executive leadership
Communication & Stakeholder Coordination
- Serve as a primary point of contact between executives and internal/external stakeholders
- Draft, review, and manage professional correspondence, reports, and presentations
- Screen and prioritize communications, ensuring timely and appropriate responses
Operational & Administrative Oversight
- Coordinate executive travel arrangements, including itineraries, accommodations, and expense tracking
- Manage expense reports, invoices, and administrative documentation with accuracy and compliance
- Track key deliverables, deadlines, and follow-ups to ensure execution of strategic initiatives
Confidentiality & Compliance
- Handle highly sensitive and confidential information with discretion and professionalism
- Ensure documentation, communications, and processes align with company policies and compliance standards
- Maintain organized records of executive decisions, contracts, and key business activities
Project & Cross-Functional Support
- Support special projects and strategic initiatives on behalf of executive leadership
- Coordinate with departments including legal, finance, HR, operations, and real estate teams
- Assist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussions
Meeting & Event Coordination
- Plan and execute executive meetings, leadership off sites, and company events
- Prepare meeting minutes, action items, and follow-up tracking
- Ensure seamless logistics and execution of internal and external engagements
#MLTA
Qualifications
- Bachelor’s degree in Business Administration or related field preferred
- 5+ years of experience supporting C-level executives or senior leadership
- Strong organizational and time management skills with the ability to multitask effectively
- Exceptional written and verbal communication skills
- High level of discretion, integrity, and professionalism
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools
- Experience in fast-paced, multi-entity or retail environments is a plus
- Ability to anticipate needs, think critically, and solve problems independently
Why Work with Us?
- Be part of a fast-growing, industry-leading wireless retailer
- Direct exposure to executive leadership and strategic decision-making
- Collaborative and high-performance work environment
- Competitive compensation and benefits package
- Opportunity for growth within a rapidly scaling organization