Assistant Maintenance Manager - La Estancia

La Estancia is an exclusive private membership club and residential community in West Texas, dedicated to crafting an unparalleled experience of refined living. Drawing inspiration from the grand estancias of Argentina, our property blends sophistication, luxury, and connectivity across a distinguished clubhouse, surrounding estates, and multiple satellite properties. We are seeking a driven, detail-oriented Assistant Maintenance Manager to help lead our facilities team and ensure every space reflects the standard of excellence our members expect.

Benefits

Paid Time Off (PTO)

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Hands on Training

Career Growth Opportunities

Retirement Plan

Qualifications

Required

• 3+ years of experience in facilities maintenance, property management, or building operations, with at least 1 year in a supervisory role

• Working knowledge of HVAC, electrical, plumbing, and general building systems

• Experience managing work order systems and daily task logs

• Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously

• Proficiency with Excel/spreadsheets for logging, tracking, and basic reporting

• Valid driver’s license and ability to travel between properties in the Midland/Odessa area

• Bilingual English/Spanish strongly preferred given our team and community

• Ability to work a flexible schedule including early mornings, evenings, and occasional weekends as needed

Preferred

• Experience in luxury hospitality, private clubs, resorts, or high-end residential property management

• Certified Pool Operator (CPO) or ability to obtain within 90 days

Physical Requirements

This is an active, hands-on role. The Assistant Maintenance Manager must be able to lift up to 50 lbs, stand and walk for extended periods, work outdoors in West Texas heat, climb ladders, and operate maintenance equipment and power tools.

Compensation & Benefits

La Estancia offers a competitive compensation package commensurate with experience, including:

• Competitive salary based on experience and qualifications

• Health, dental, and vision insurance

• Paid time off and holidays

• Professional development

The Assistant Maintenance Manager supports the Maintenance Manager in overseeing all preventive, corrective, and proactive maintenance operations across La Estancia Club and Sewell Properties. This role directly supervises a team of 6–10 technicians, coordinates daily task assignments, manages work order workflows, and ensures that the club’s facilities, grounds, and mechanical systems are maintained to the highest standards. The position requires a hands-on leader who can balance fieldwork with administrative responsibilities including scheduling, reporting, vendor coordination, and inventory management.

Operations & Team Leadership

• Supervise and coordinate daily maintenance activities across 15+ zones including the main complex, F&B areas, pools, tennis courts, landscaping, kitchen, laundry, esencia, and satellite properties

• Lead, mentor, and schedule a team of maintenance technicians, ensuring balanced workloads and coverage across AM/PM shifts and weekends

• Conduct daily morning and evening checklists and walkthroughs to verify facility readiness and identify emerging issues

• Step in as acting Maintenance Manager during absences or as directed

Work Order & Task Management

• Manage the full lifecycle of corrective work orders (WO system), from intake and prioritization through assignment, execution, and closeout

• Maintain the Daily Log Journal, ensuring all tasks—preventive, proactive, and corrective—are accurately logged with dates, descriptions, areas, assigned technicians, and status updates

• Track and report weekly KPIs including task completion rates (target: 95%+), work order volume, technician productivity, and average tasks per day

• Identify recurring issues and recommend preventive measures to reduce corrective work orders over time

Facilities & Grounds

• Oversee HVAC systems, thermostats, electrical installations, plumbing, and general building maintenance across all properties

• Coordinate multi-day projects such as LED installations, deck construction, painting, equipment installs, and landscape renovations

• Manage pool maintenance, chemical parameters, and compliance with health and safety standards

• Ensure all common areas, restrooms, lobbies, and member-facing spaces meet luxury hospitality presentation standards at all times

Vendor & Inventory Management

• Coordinate with third-party contractors and vendors for specialized services including equipment installation, fumigation, sealing, and major repairs

• Manage maintenance supply inventory, tool procurement, and fuel/diesel logistics

• Obtain quotes, schedule vendor visits, and verify quality of completed third-party work

Reporting & Communication

• Prepare and contribute to weekly executive maintenance reports with task summaries, KPIs, project highlights, and open items for leadership review

• Communicate proactively with club management, F&B, housekeeping, and events teams to coordinate maintenance activities around member schedules

• Document observations, equipment issues, and recommendations in the maintenance log system

Sewell is a group of family-owned businesses with over 100 years of heritage. We pride ourselves on being known for exceptional customer service and lasting relationships. With a diverse group of companies across West Texas, we have many different career paths. Join Sewell and become part of a legacy that values integrity, teamwork, excellence, and character!