Project Scheduler/Steerer (CDM 18 months) - All Genders
Job Description
Fixed-term contract from July 2026 to December 2027
As the Project Scheduler/Steerer for Helvetia, you will be responsible for the integrated detailed project scheduling and drive progress across a strategic investment project in the pharmaceutical industry. You will be the sole Scheduler, reporting to the Project Manager, working closely with the Work Package Owners and other stakeholders to ensure alignment with the project goals. Your role encompasses end-to-end scheduling across the three main project streams (buildings/infra, biotech process, IT/automation) in a fast-paced, regulated environment, with a clear impact on timelines, budgets, and resource allocations.
Key Responsibilities:
- Develop and maintain the integrated detailed Level 4+ schedule (logic-linked) aligned with Level 3 schedule issued in Basic Design phase, identifying critical paths
- Optimize schedules impacting manufacturing operations and manage interdependencies between Work Packages to prevent bottlenecks
- Regularly update the schedule to reflect scope changes, delays, and shifting priorities; ensure real-time accuracy
- Ensure schedule alignment with resource constraints, budget, and overall project objectives
- Organize and lead coordination meetings, prepare agendas, document decisions, and track actions and deadlines; act as liaison between teams
- Lead the Change Order Process : Define workflow for scope changes, assess impacts on schedule, budget, and resources, and communicate and integrate approved changes
- Maintain the risk register, implement mitigation strategies, and escalate high-priority risks as needed
- Track progress (schedules, resources, milestones) and produce monthly performance reports with KPIs; support updates for the Steering Committee
Expected Skills and Competencies:
- Education: Bachelor’s or Master’s degree in engineering, life sciences, or a relevant technical/scientific field. Languages: English and French (bilingual) proficiency required.
- Experience: 5–10 years in project scheduling, coordination, or project management, preferably in large-scale industrial or pharmaceutical projects.
- Expertise: Proven ability to manage complex schedules and coordinate large, multidisciplinary projects.
- Advantage: Experience in steering large, strategic investment projects is a plus.
- Technical skills: Proficiency in MS Project and knowledge of technical disciplines and their workflows and constraints.
- Analytical ability: Strong skills to interpret data and generate actionable insights.
- Project management: Demonstrated experience with multiple work packages and cross-functional teams; knowledge of PM best practices.
- Key Deliverables: Detailed schedule with critical paths, site shutdown coordination, risk mitigation plans, robust change-order workflow, and monthly KPI reports.
What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
Apply now and become a part of our diverse team!