LRCHC Billing Specialist Trainee (BV46936)

CLOSING DATE: 04/28/2026

POSITION: Billing Specialist Trainee

SALARY: $21.35

LOCATION: LRCHC - Inchelium, WA

SUMMARY:

The Billing Specialist Trainee for the Colville Tribal Healthcare Authority is responsible for the accurate and timely preparation, submission, and follow-up of medical claims to insurance carriers, including Medicaid, Medicare, and third-party payers. This position ensures proper reimbursement for services rendered and maintains compliance with applicable regulations and payer requirements. The Billing Specialist Trainee will perform their job duties in a professional manner while assuring that all patient billing needs are handled with accuracy, confidentiality, and a pleasant demeanor.

 

ESSENTIAL FUNCTIONS:

• Prepare, review, and submit accurate claims to insurance companies, including electronic and paper submissions.
• Verify patient insurance eligibility, benefits, and authorization requirements prior to claim submission.
• Ensure proper coding of diagnoses and procedures using ICD-10, CPT, and HCPCS codes.
• Review claims for completeness, accuracy, and compliance with payer guidelines and correct any errors prior to submission.
• Monitor claim status and follow up on unpaid, denied, or rejected claims in a timely manner.
• Research and resolve billing discrepancies, denials, and underpayments, including appeals when necessary.
• Post payments, adjustments, and denials accurately into the billing system.
• Reconcile daily billing transactions and maintain accurate financial records.
• Communicate with insurance companies, patients, and internal staff to resolve billing issues and inquiries.
• Maintain up-to-date knowledge of billing regulations, payer requirements, and reimbursement guidelines.
• Assist patients with billing questions, payment arrangements, and financial policies as needed.
• Generate billing reports and assist with month-end and year-end processes.
• Assist with audits by preparing and providing requested billing documentation.
• Maintain confidentiality of patient and financial information in compliance with HIPAA regulations.
• Work collaboratively with clinical and administrative staff to ensure accurate and efficient billing processes. Complies and ensures compliance with applicable legislation, funding and organizational requirements, policies and procedures.
• Performs other duties as assigned.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma, GED, or equivalent is required.
• Must be willing to obtain a Certified Professional Coder (CPC) certificate or Certified Professional Biller (CPB) from the American Academy of Professional Coders (AAPC) within 36 months of hire and maintain certification throughout employment. 
• Must be willing to learn medical billing procedures, insurance processes, and payer requirements (Medicare, Medicaid, and commercial insurance).
• Must become familiar with ICD-10, CPT, and HCPCS coding systems.
• HIPAA Certificate within initial 90 days of employment.
• Ability to understand, speak, communicate, and read the English language.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills, with the ability to manage a high volume of claims.
• Requires ability to utilize a multi-line telephone with good telephone etiquette.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and willing to learn electronic health record (EHR) systems.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Well-developed human relation skills to convey technical concepts to others.
• Ability to communicate technical information and to interact with a wide variety of groups and individuals inside and outside the organization.
• Ability to plan, organize, and prioritize work processes in a high-volume environment in order to meet schedules and timelines.
• Ability to analyze data from multiple information sources to identify discrepancies and trends.
• Ability to communicate professionally in written, verbal, and non-verbal formats while maintaining a friendly tone.
• Ability to take initiative and be proactive in the duties of the position to meet deadlines and organizational goals.

PHYSICAL REQUIREMENTS:

• Ability to sit and stand for long periods of time.
• Manual and finger dexterity to complete duties.
• Ability to frequently bend, stoop, and reach.
• Ability to push and pull frequently.
• Sufficient visual acuity to write, recognize printed materials, computer screen, and notice non-verbal behavior.
• Speech and hearing ability to project voice to small and large audiences, carry on telephone, conversations, hear and grasp verbal communications and equipment prompts.

 

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

 

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

 

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance. In addition, this position may be subject to pre-employment background clearances. If applicable, these clearances must be maintained throughout employment.

 

INFORMATION: Brenda VanSlyke, Human Resources Generalist, Colville Tribe Health Care Authority, (509) 722-7686, [email protected]