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This position is responsible for overseeing the AIA contract and billing process for customers. Their duties include processing payments on behalf of a customer, maintaining organized financial records to aide reporting and calculating bill totals by looking through previous financial statements.

Essential Duties & Responsibilities: 

• Assume the responsibility of receiving and sorting incoming payments with attention to credibility

• Manage the status of accounts and balances and identify inconsistencies

• Issue and post bills, receipts and invoices

• Utilize accounting software to identify outstanding accounts

• Check the validity of debit accounts

• Update accounts receivable database with new accounts or missed payments

• Ensure all clients remain informed on their outstanding debts and deadlines and provide solutions to any relative problems of clients

• Write thorough reports on billing activity with clear and reliable data

• Ensure the organization's internal contract documents are accurate and well maintained

• Maintain excellent working relationships with clients to ensure their needs are met

• Identify opportunities to improve business processes and devise plans to implement these changes

• Perform other duties assigned by management.

Education/Qualifications: 

• Must have a minimum of 2 years of experience with AIA contracts.

• Demonstrate a solid understanding of legal terminology

• Comfortable working as part of a multidimensional team

• Exemplify a strong attention to detail

• Possesses superior organizational skills and the ability to manage multiple projects with shifting deadlines

• Must have strong computer skills and knowledge of common programs such as Microsoft Office and G Suite

• Previous experience working with contract regulations the related laws is strongly preferred

• Must possess excellent written and oral communication skills

• Capable of professionally managing confidential information

• Exemplify creative problem-solving abilities

• Exceptional time management skills, strong attention to detail, and strong leadership.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer. 

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short-term disability

• 401K with employer match

• Paid vacation and company holidays

• Training and Career Development

• Company vehicle (if job applicable)

• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire and Safety is an Equal Opportunity Employer