BUSINESS OFFICE SECRETARY/SPECIAL SERVICES ASSISTANT

Description: 

Business Office Secretary/Special Services Assistant

REPORTS TO: Manager of Business Services/Assistant Superintendent for Business & Assistant Superintendent for Special Services

HOURS: 12-month position (2,080 hours), Mon.-Fri., 7:30 A.M. - 4:00 P.M. 

(Work Hours/Days may be adjusted during certain summer months)

Job Summary:

BUSINESS OFFICE PERFORMANCE RESPONSIBILITIES:

• Enters fees in fee collection software system
• Completes monthly claim for food service program
• Supports Manager of Business Services with matters related to transportation for outplaced students and McKinney-Vento students
• Gathers information and prepares reports for collective bargaining for certified and non-certified personnel, as requested
• Provides flexible, hands-on project support to the Assistant Superintendent for Business/CSBO and the Manager of Business Services during peak seasonal periods, such as annual budget development, fiscal year-end closeout, audit preparation, and the start of the school year, ensuring timely completion amid heightened demands
• Assists in the preparation and maintenance of department files and records
• Performs all other tasks as directed by the Assistant Superintendent for Business/CSBO and/or the Manager of Business Services 

SPECIAL SERVICES PERFORMANCE RESPONSIBILITIES:

• Ensure the efficient operation of programs, procedures, and services within the Special Services Department. Which includes:
  • Maintain accurate and current records related to special education eligibility and services, and provide reports when requested.
  • Oversee the recording, billing, and reporting processes for hospital/homebound students and assigned personnel, including tutors.
  • Maintain records and support correspondence, applications, and tracking for private and public student placements.
  • Support the coordination of contractual evaluations and communication with evaluators.
  • Manage and support staff access to electronic resources and systems.
  • Assist with preschool processes in partnership with the Preschool Parent Liaison.
  • Support and maintain records related to Medicaid claims and reimbursement.
• Maintain records for students eligible under McKinney-Vento and support the coordination of supplies and supports.
• Provide organizational and on-site support for Extended School Year (ESY) programming and administrators.
• Perform other duties as assigned by the Assistant Superintendent for Special Services.

QUALIFICATIONS:

• Works positively and collaboratively with people, service-oriented
• Knowledge and skills in working with technology, including a variety of platforms and systems
• Strong skills in organization, maintaining confidentiality, and initiative
• Strong skills in working as a member of a team 

Working Conditions:

STARTING SALARY/BENEFITS: $20.50 per hour starting salary; compensation to be determined upon consideration of experience in the role regarding previous job duties; Other benefits, such as paid holidays, vacation days, health insurance, and life insurance.

Application Procedure:
Apply Online