Senior Manager - Group Secretarial

Responsibilities & Key Deliverables

• Act as the principal point of contact among the Board of Directors, senior management, and shareholders, ensuring effective and timely communication across all levels.
• Oversee comprehensive secretarial functions in strict alignment with the Group Secretarial division's policies, ensuring all activities meet the highest governance standards.
• Provide informed advice to the Board on best practices related to corporate governance frameworks, identification and mitigation of legal risks, and strategic decision-making processes.
• Ensure the accurate and timely preparation, review, and submission of all required regulatory filings and statutory reports across diverse jurisdictions with distinct compliance requirements.
• Manage all phases of Board and Committee meetings, including the scheduling of meetings, drafting detailed agendas, compiling comprehensive board packs, preparing precise minutes, and monitoring completion of action items.
• Coordinate effectively with cross-functional internal departments and external partners such as regulatory authorities, statutory auditors, and legal counsel to promote smooth compliance and governance operations.
• Maintain and regularly update essential statutory registers and corporate records, ensuring full compliance with applicable company laws and internal policies.
• Offer expert guidance and conduct training sessions for team members and management on secretarial best practices, compliance obligations, and evolving regulatory standards.
• Lead complex secretarial projects including capital restructuring initiatives, share transfer processes, merger and acquisition activities, and changes in board composition.
• Continuously monitor legal and regulatory changes affecting the corporate governance landscape and proactively implement necessary adaptations to maintain full compliance.
• Drive projects aimed at enhancing corporate governance frameworks and secretarial process efficiencies, specifically contributing to process automation and digital transformation efforts.