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Consult with the event sponsor and/or requester to understand end‑to‑end requirements of the event.
Conduct venue research in conjunction with preferred meeting management companies and make recommendations on meeting locations by taking a detailed brief, ascertaining all event requirements, and suggesting suitable event solutions.
Comply with and promote firm guidelines and policies throughout the event lifecycle.
Manage all elements of delegate management, including list creation, updates, communication and on‑site coordination.
Consult with the event program manager to ensure EY brand compliance across the full event process, including pre‑ and post‑event communication.
Drive cost efficiencies and negotiate with venues and suppliers, ensuring all value‑adds are reviewed and fully exhausted.
Prepare the initial event logistics budget and manage it throughout the event lifecycle, including ongoing tracking and reconciliation.
Prepare on‑site schedules and detailed run sheets for venues and suppliers, ensuring seamless operational execution.
Coordinate with Technology Support to arrange special event production requirements and on‑site technology needs.
Audit and submit program‑related invoices for approval and provide full event reconciliation in line with firm procedures.
Take responsibility for the smooth running of the event on‑site, anticipating potential issues and putting proactive measures in place to resolve them before they occur.
Demonstrate the ability to resolve complex problems effectively with minimal disruption, leveraging existing solutions and sound judgment.
Act as the main on‑site point of contact for all suppliers, ensuring agreed service levels are met and actively resolving any issues that arise.
Take overall responsibility for delegation and direction of the on‑site support team, with flexibility to adjust planning as required.
Assist in other areas of Events as needed, contributing to broader team success.
Support and devise ideas/best practices to drive process efficiencies and contribute creativity to enhance overall event delivery.
CBS-BMC-Brand and Marketing-Marketing Services-Supervising Associate-Marketing Program Specialist
Kochi, KLPosted 6 days ago