Job Description
For over 35 years, Youth Villages has transformed the lives of children and families nationwide through innovative, research-based programs focused on preserving and restoring families.
As a national leader in children’s mental and behavioral health, we serve more than 47,000 youth, young people, and their families annually across 29 states and Washington, D.C. Our proven treatment models drive long-term success in child welfare, juvenile justice, and mental health systems. At Youth Villages, we do what works — partnering with others to expand our impact and advocate for meaningful, lasting change.
We're seeking purpose-driven individuals who are passionate about making a difference. With a dedicated team of more than 5,000 staff, Youth Villages is committed to investing in and supporting our employees by offering opportunities to build a fulfilling career through professional growth, personal development, and a mission that matters— helping children and families live successfully.
For more information, please visit www.youthvillages.org
Program Overview:
Youth Villages' residential programs in Tennessee and Georgia provide safe, nurturing environments for youth ages 6 to 17 with complex behavioral and mental health challenges. These programs are offered across three types of facilities—secure facilities, open campuses, and group homes—each designed to meet the individual needs of youth exhibiting a range of referral behaviors, including aggression, self-harm, suicidal ideations, and problem sexual behavior.
Our residential campuses deliver an intensive treatment program that strikes a unique balance between structure and freedom, all while preparing youth for continued success outside of a residential setting. A key focus is to help each youth step down to the least restrictive treatment option possible by developing the skills they need to thrive in less structured environments through trauma-informed care, clinical interventions, life skills building, and recreation therapy (in selection locations). Most youth also attend fully accredited schools located on our campuses, ensuring their educational progress continues alongside therapeutic support.
Essential Duties and Responsibilities:
The Education Records Specialist:
Requests all admission school records (report cards, transcripts, psychological, IEPs, eligibilities, birth certificate, socials, etc.) in order to prepare for enrollment
Processes all new student records and prepares new student folder
Prepares all withdrawal school records (report cards, transcripts, psychological, IEPs, eligibilities, birth certificate, socials, etc.) in order to prepare for discharge and transition to public school
Transfers student records to other schools upon request
Maintains all student permanent records, prepares records for discharge, and uploads in Evolv
Maintains parent/guardian contact/address and print/mail/email progress reports and report cards every 4.5 weeks
Files all progress reports, report cards, records, etc. in student folder
Prepares for and processes the Full-Time Equivalent (FTE) Report for school district as assigned
Completes school district enrollment and withdrawal process in the Student Information System (SIS) for students
Maintains schoolwide grading and attendance program with student admissions and discharges
Serves as primary contact for school records requests and responds to records requests in a timely manner
Builds positive rapport with public schools within the area districts to support transitions
Orders all school supplies
Maintains current student roster
Becomes familiar with local school board policies and procedures for Title 1, N&D, and grants
Supports principal with data collection and reporting for Title 1, N&D, CPI, FTE, RTF Grant, etc.
Attends professional conferences as deemed necessary for the growth and development of job improvement
Performs other duties as assigned
Our schools operate year-round. Small class sizes allow more one on one attention to individual students and their educational needs. The standard Youth Villages class size ranges from 8 to 15 youth.
Additional Information:
The supervision and treatment of youth requires prolonged periods of walking, standing, running, climbing stairs, and physical agility.
Applicants must be able to participate in physical interventions when necessary and frequently lift and/or move up to 50 pounds, occasionally more than 100 pounds.
Applicants are required to complete Crisis Prevention Institute (CPI) and CPR trainings and pass an agility and strength evaluation.
Applicants must possess a current, valid driver’s license.
Qualifications:
Bachelor's degree in Education (preferred)
High School Diploma or GED (required)
Experience working with children (required)
Strong organizational skills and attention to detail
Excellent written, verbal, and oral skills
Ability to manage multiple priorities simultaneously
Basic computer knowledge
Ability to maintain a flexible schedule
Youth Villages Benefits
Medical, Dental, Prescription Drug Coverage and Vision
401(k)
Time off:
2 week paid vacation (full-time) / 1 week paid vacation (part-time)
12 paid sick days per year
11 paid holidays
Paid Parental Leave
Mileage & Cell Phone Reimbursement (when applicable)
Tuition reimbursement and licensure supervision
Growth & development through continuous training
Clinical and administrative advancement opportunities
*Benefits are excluded for variable status employees.
Youth Villages is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Youth Villages is committed to not only advancing diversity, equity, and inclusion in the workplace but also in our work with children and young adults. We know that children, families and young people of color can face inequity in child welfare and justice systems, and we train our employees to build the skills they need to work with the communities that we serve, as well as, other employees from different cultures and backgrounds. Youth Villages is opposed to racism in any of its forms and is committed to inclusion, equity, and diversity. We believe that respect for each other is crucial in the work that we do each day.