Accounts Payable Specialist I

Job Description:

The Accounting Associate I supports the accounting function by accurately processing accounts payable transactions and maintaining complete and organized financial records. This position contributes to department objectives by ensuring vendor invoices are verified, coded, and paid timely and accurately. The role requires attention to detail, strong organizational skills, and effective communication with internal teams and external vendors. Work is performed on-site and supports compliance with company policies and accounting procedures.

Primary Duties

Primary duties may include, but are not limited to:

• Compiles, reviews, verifies, and enters accounts payable transactions to ensure accuracy and completeness.
• Communicates with vendors and internal departments to resolve invoice discrepancies and payment inquiries.
• Processes vendor payments, including check issuance and electronic fund disbursements, in accordance with established schedules.
• Maintains accurate and up-to-date vendor records, including setup and ongoing updates.
• Reviews invoices for appropriate charges and ensures proper approval and account coding prior to posting.
• Matches purchase orders, receiving documentation, and invoices to verify accuracy of charges.
• Organizes and maintains paper and electronic filing systems for financial records and supporting documentation.
• Generates routine reports and assists with periodic audits or reviews as needed.
• Performs other duties as assigned.

Job Requirements

Education and Experience Requirements:

Requires some college coursework in accounting, finance, or a related discipline; 1+ years of experience in an accounting, accounts payable, or clerical finance role, or any combination of education and experience, which would provide an equivalent background. Associate’s degree in Accounting or Business preferred.

Knowledge, Skills, and Abilities:

• Knowledge of basic accounting principles and accounts payable processes.
• Strong attention to detail and ability to verify data for accuracy and completeness.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Ability to organize, prioritize, and manage multiple tasks in a deadline-driven environment.
• Proficiency in data entry and generation of routine financial reports.
• Ability to work independently and collaboratively in a team-oriented environment.

Essential Mental and Physical Functions:

• Ability to analyze information, identify discrepancies, and apply sound judgment in resolving issues.
• Frequent sitting and use of a computer for extended periods.
• Occasional standing, stooping, climbing, and walking within an office or facility environment.
• Ability to lift and carry items weighing up to 25 pounds.
• Capability to work on-site and interact with manufacturing areas as required.

Work Environment:

• Perform all tasks on-site at the company facility.
• Periodic exposure to a manufacturing environment with seasonal heat and cold conditions.
• Exposure to dust, noise, and limited chemical fumes when visiting the manufacturing facility.
• Compliance with all applicable safety policies and procedures to maintain a safe working environment.
• Regular interaction with accounting staff, operations personnel, and external vendors.