Administrative Assistant-Human Resources

Position Title: Administrative Assistant

Location: iLearn Schools Central Office Fair Lawn, NJ

Summary: As a contributing member of the iLearn Schools Human Resources Team Administrative assistant will process and manage HR Department's email account and all communications, answer phone calls, complete employment verifications and various employee requests, will maintain benefits administration, and will ensure that customer service is held up to highest standards, and employee satisfaction is achieved, pursue the vision and execute the mission of iLearn Schools Inc. 

Qualifications:

• Bachelor's degree from an accredited college or university is required.
• Demonstrate the ability to effectively communicate orally and in writing, using proper grammar and vocabulary.
• Understand the requirement to maintain confidentiality concerning charter school related matters.

Prior to employment, the following must be addressed:

• Required to complete a criminal history background check to prove that the individual has not been convicted of a crime or a disorderly person's offense in accordance with N.J.S.A 18A:6-7.1.
• Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6A:32-6.2.
• Pass the state required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6A:32-6.3.
• A valid driver's license is preferred. 
• Meet such alternatives to the above qualifications as the CEO finds appropriate and acceptable. 

Requirements/Environmental Conditions:

The physical demands and work environment factors described below are representative of those that must be met by an employee to perform the essential functions of this job successfully.

• Requires prolonged sitting or standing.
• Occasionally requires physical exertion to manually move, lift, carry, pull, or push objects or materials.
• Requires the ability to work in noisy and crowded environments, and around high-voltage and pressurized refrigerant systems.
• Occasionally requires stooping, bending, kneeling, or reaching, including work on rooftops, lifts, and in confined mechanical spaces.
• Requires some traveling between district campuses.

Essential Performance Responsibilities

(The following description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.)

The Administrative Assistant will:

• Pursue the vision and execute the mission of iLearn Schools Inc.
• Serve as a contributing member of the iLearn Schools' Central Office Team.
• Support and promote board and administrative initiatives and decisions.
• Display the highest ethical and professional behavior in working with personnel and outside agencies associated with the charter school.
• Maintain professional competence and continuous improvement through professional growth.
• Adhere to federal statutes and regulations, New Jersey school law, New Jersey Department of Education rules and regulations, iLearn Schools Inc. policies, procedures and contractual obligations.
• Follow affirmative action procedures.
• Attend HR Team meetings.
• Maintain an HR email account and all email communications.
• Answer all phone calls.
• Complete employment verifications.
• Review forms on Frontline Central.
• Enroll new hires into benefits plans-medical, dental, life insurance, AAE, STD.
• Unenroll all terminated employees.
• Complete employee transfers.
• Upload necessary documentation to Frontline and HR file.
• Upload all documents to Frontline Central employee profiles.
• Reconcile Business Office invoices with current employee list on semi-monthly basis
• Maintain a personnel database regarding benefits.
• Report to department supervisor regarding daily activities and issues.
• Address and resolve employee complaints relating to all HR related issues.
• Implement and maintain best Benefits administration practices to improve efficiency.
• Use excellent written and oral English skills when communicating with colleagues.
• Answer email correspondence promptly.
• Complete in a timely fashion all records and reports as required by law and regulation or requested by the department leader.
• Perform any other duties within the scope of his/her employment that may be
• assigned.

Reports to: Chief People Officer & Sr. Director, People Team

Terms of Employment: Twelve Month Employee