Job Description
Specific duties include but are not limited to:
· Fulfill Awards Products and Honoraria of approved awards. Assist with resolving discrepancies and obtain approvals, as needed.
· Vetting of all awards recipients and select officers with IEEE Legal
· Maintain internal S/C awards log of recipients to manage and address processing questions and maintain internal metrics.
· Update member/customer records of awards recipients
· Meet tight presentation deadlines for plaques and certificates, as needed; work with vendor and shipping depts to ensure timely delivery; Reconcile vendor invoices and submit for processing; inventory items
· Gather relevant Accounting data from various sources (GL a/c’s, HOP numbers, Chapter Geocode assignments); Fulfill S/C Concentration Banking requests for Chapters payments and initiatives
· Process chapter subsidies for seed money for special projects and fund initiatives.
· Heavy daily interaction with volunteers, staff, and various vendors. Assist with problem resolution
· Backup support for Provisioning NextGen Access; SPO Maintenance Ongoing Support and Address Access Privileges changes as Needed; Meet compliance requirements
Reconcile invoices for submisison for payment
College Degres Preferred or equivalent 3-6 business years experience
· Excellent interpersonal and organizational skills
· Strong communication skills as this position has constant interaction with volunteer leadership, all levels of staff, and external vendors
· Accuracy and attention to detail is must for this position
· Ability to work independently and meet deadlines with minimal supervision is a must
· Effective time management and prioritization skills in order to manage multiple projects simultaneously
· Demonstrated analytical and problem solving skills
· Accountable for handling confidential and sensitive material (i.e. tax forms, personal information, results from vetting process) so incumbent must be discreet and trustworthy
· Proficient in Microsoft Word, Excel, PowerPoint, Siebel, Oracle Applications, OU Analytics/Tableau Statistical Dashboards and AdHoc reporting
· Excellent understanding of IEEE Policies, Accounting Guidelines, Awards Approvals, and interpretation and application of rules