Office and Administrative Coordinator

Extell Financial Services

 

About Us:

Founded and headed by Gary Barnett, Extell Development Company is a full-service development company driven by an internal team of talented real estate professionals whose combined breadth of experience includes all areas of real estate development. As a nationally acclaimed real estate developer of residential, commercial, retail, hospitality, and mixed used properties, Extell specializes in the creation of prime properties distinguished by sophisticated design and first-class amenities.

 

As managed by EX Utah Development, Deer Valley East Village, located in the MIDA Project Area in Wasatch County, Utah, is underway to become North America’s newest world-class alpine village since 1981. The base village will include the development of multiple ski lifts, ski-in/ski-out estate lots, distinguished townhomes and chalets, and the adjoining ski lands will have an array of new ski lift and gondolas. This luxury resort village with over 20,000 square-feet of commercial space will set the new standard for excellence among the world’s alpine resorts.

 

 

Summary of Responsibilities:

Oversees and manages several offices, provides administrative support, schedules and enacts meetings and tours, administratively assists various VPs, schedules and organizes internal and external events, etc.

 

Essential Functions:

• Perform administrative and office support activities
• Oversees office management and IT coordination
  • Ensures facilities and systems are properly working

• Manages inventory and the replenishment of office and kitchen supplies
• Ensure office equipment is fully equipped to include paper and toner is sufficiently stocked
• Ensures offices are cleaned and HR notices posted

• Oversee and manage security contractor and staff parking
• Schedules various department and staff meetings, as well as manages conference rooms
• Creates staff memos and circulates HR notices
• Responds to general development questions and requests for information
• Arranges, inputs, and manages Utah’s internal properties’ lodging for staff and vendors
• Organizes staff functions
• Compiles credit cards reconciliations
• Aids with staff travels; e.g., bookings, expenses, etc.
• Picks up mail from post office, and creates labels and ships FedEx and USPS packages
• Tours EB5 prospects
• Assist with administrative task, reports, and special projects
• Performs any additional duties assigned by manager

Education/Experience Preferences:

• High school diploma required; Associates degree preferred 
• Minimum of 2-5 years’ experience in comparable position
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Excel, Word, Outlook)
• Knowledge of standard office administrative practices and procedures
• Basic knowledge on how to operate standard office equipment as copier, stamp machine, etc.

 

Compensation & Benefits:

Extell offers opportunities for professional growth and advancement; and competitive pay and benefits to include:

• Medical, Dental, and Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short- and Long-Term Disability
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program

 

*Equal Opportunity Employer