Middle School Registrar - 2026-27

Mission: To provide an academically challenging environment with a college preparatory curriculum centered on Biblical truths, for the purpose of developing students into leaders who recognize their God-given gifts and ultimately use their lives to serve Christ and their communities.

 

Employee Profile:

Spiritually, the employee shall possess characteristics that reflect:

• Acceptance without reservation of the PCA doctrinal beliefs.
• A strong clear Christian testimony.
• A mature, godly spirit.
• A person of faith and prayer

 

Personally, the employee’s life shall reflect:

• A lifestyle of biblical integrity.
• A spirit of dedication, commitment, flexibility, and responsiveness.
• The ability to listen and respond to counsel.

 

Overall Duties and Responsibilities:

 

Academic Systems & Scheduling Coordination

• Configure and maintain software systems used to record grades, attendance, and generate report cards and transcripts.

• Create, manage, and configure scheduling systems that support teacher and student schedules for each academic year.

• Provide insight on the feasibility of new course proposals and collaborate with the Middle School Principal and PCA Leadership to support the master schedule.

 

Academic Records & Reporting

• Accurately and confidentially maintain current and historical academic records for all students.

• Generate academic reports to support schoolwide functions, including academic awards, testing data analysis, failure reporting, and credit recovery.

• Collaborate with the Guidance Department and Middle School Principal on student interventions as needed.

 

Student Data & Admissions Support

• Maintain and update the student database to support standardized testing data and internal survey creation.

• Assist in evaluating and building course schedule scenarios for Middle School applicants in coordination with Admissions.

• Support the creation of schedule options for PCA Online applicants.

 

Professional Conduct & Additional Responsibilities

• Ensure the confidentiality of all student records and data.

• Maintain up-to-date professional and technical knowledge by attending relevant workshops, reviewing professional publications, building professional networks, and engaging in professional organizations.

• Perform additional duties as assigned by the Principal.

 

 

Qualifications/Skills:

• College Degree preferred, not required
• Expertise with Blackbaud, Naviance and/or other academic records software.
• Strong skills in Excel, email and ability to learn new educational software programs
• Strict confidentiality
• Strong organizational skills and detail oriented
• Accuracy required
• Ability to multi-task
• Strong communication skills in coordination of activities with faculty, staff, students and parents
• Patience in working with a variety of people to service a variety of needs
• Strong team orientation
• Prestonwood Baptist Church membership preferred

 

Physical, Mental and Environmental Requirements:

• Sedentary work environment with occasional lifting of up to 10 pounds
• Regularly sitting at the computer requiring repetitive finger motion and manual dexterity
• Good vision required (with correction) due to the need for focusing ability and close vision. Color discrimination, peripheral vision and depth perception are also important
• Frequent walking, speaking, hearing and distance vision
• Occasional standing, reaching or stretching, crouching or stooping

• Environment is primarily indoors in an office setting