Data/Administrative Clerk - College Passport (61149)

University Settlement partners with 40,000+ New Yorkers in Lower Manhattan and Brooklyn every year to build on our collective strengths as we achieve healthy, stable, and remarkable lives. For nearly 140 years, we’ve fought poverty and systemic inequality by building highly effective social services in collaboration with our neighbors. Established in 1886 as the first Settlement House in the United States, we bring the values of that movement into the 21st century by meeting New Yorkers where they live, listening deeply to all perspectives, and creating space for responsive cooperation.

 

Joining with our neighbors to make stable foundations where people of all ages can grow and pursue their dreams, we build community strength. We infuse a commitment to civic engagement, equality, and communal action into each of our programs, which include early childhood education, youth development, healthy aging, mental health and wellness, English classes for adult immigrants, community centers, and the arts.

 

The goal of the University Settlement College Passport program is to support young people in completing secondary education and successfully transitioning into post-secondary education and employment. The program is designed to help young people, who are in school and out-of-school and out-of work, to assess, set, and obtain their educational and career goals.

 

Responsibilities:

• Organize and maintain physical and digital filing systems

• File, retrieve, and manage paperwork in a timely and accurate manner

• Assist with document preparation, copying, scanning, and distribution

• Support team members with administrative tasks as needed

• Maintain office supplies and assist with inventory tracking

• Ensure office spaces remain clean, organized, and functional

• Assist with data entry and basic record keeping

• Provide general support for meetings, including preparing materials and setting up spaces

 

Qualifications:

• High School Diploma or HSE required (some college coursework a plus)

• One plus years of experience in data entry, and office management

• Proficiency in Microsoft Office Suite (Word, Excel, & Outlook) 

• Strong data entry skills with a high accuracy rate and attention to detail 

• Excellent organizational skills 

• Ability to maintain confidentiality 

• Ability to work independently and as part of a team 

• Effective communication skills (written and verbal) 

• Ability to prioritize tasks and meet deadlines 

 

Work Schedule: Seasonal Part Time (3 months), Monday - Thursday, 10:00am - 3:00pm, Friday, 10:00am - 4:00pm, 21 hours per week, Hybrid Schedule 

 

We are committed to building a diverse and inclusive community. We support a broadly diverse team that will contribute to our organization. We are an equal opportunity employer for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.