Job Description
At Washington Duke Inn & Golf Club, we take pride in delivering exceptional experiences in a setting that blends timeless elegance with genuine hospitality. The Assistant Events Manager plays a key role in bringing that experience to life - supporting the planning, coordination, and execution of a wide range of events across the property.
Working closely with the Events Manager and operational teams, this position ensures that every detail is thoughtfully executed and that each event reflects the high standards our guests have come to expect. This is an ideal opportunity for a hospitality professional who thrives in a fast-paced environment and is passionate about creating memorable moments.
Key Responsibilities
- Support the planning and execution of events from initial coordination through post-event follow-up, ensuring alignment with client expectations and Inn standards
- Partner with internal departments and external vendors to coordinate event logistics, timelines, and deliverables
- Actively engage during events by supervising staff, supporting operations, and ensuring an exceptional guest experience throughout each function
- Assist in managing event logistics including room setups, catering coordination, audio/visual needs, and transportation arrangements
- Collaborate with Sales, Marketing, and operational teams to support the success of events and overall guest experience
- Monitor event details and expenses to ensure alignment with budget expectations while maintaining quality and service standards
- Oversee event setup and breakdown, ensuring accuracy, efficiency, and attention to detail
- Provide responsive, professional communication to clients and guests, addressing inquiries and resolving issues with a hospitality-first mindset
- Assist in evaluating event success and identifying opportunities to enhance future experiences
- Continuously look for ways to elevate service and contribute to innovation within the Events team
What We’re Looking For
- A passion for hospitality and delivering exceptional guest experiences
- Strong organizational skills with the ability to manage multiple priorities in a dynamic environment
- A collaborative, team-oriented mindset with a willingness to lead by example
- Attention to detail and a commitment to excellence in execution
- The ability to remain calm, flexible, and solutions-focused during high-volume or high-pressure situations
Preferred Education
- Bachelor’s degree in Hospitality Management, Event Planning, Business Administration, or a related field preferred
Experience
- Minimum of three (3) years of experience in event planning or event management, ideally within a hospitality or corporate environment
- Demonstrated success managing events from concept through execution, including oversight of logistics, timelines, and budgets
- Experience collaborating with vendors, internal teams, and external partners to deliver seamless, high-quality events
Skills & Qualifications
- Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
- Excellent communication and interpersonal skills, with a focus on building strong relationships with clients, team members, and partners
- Proven ability to think critically and adapt quickly to changing needs or challenges during event planning and execution
- Proficiency with event management systems and Microsoft Office Suite
- High level of attention to detail with a commitment to delivering exceptional guest experiences
- Flexibility to work evenings, weekends, and holidays as business needs require
Benefits
We are proud to offer a comprehensive benefits package designed to support our team members both personally and professionally:
- Medical, Dental, and Vision Insurance
- Short-Term Disability, Long-Term Disability, and Critical Illness Coverage
- 401(k) with Company Match (eligible after 6 months)
- Generous Paid Time Off
- Eight (8) Paid Holidays + Birthday Pay
- Employee Assistance Program (EAP)
- Complimentary Employee Meals
- Onsite Parking
- Family & Friends Hotel Discounts
- Opportunities for Growth and Development