Administrative Specialist III

Administrative Duties

• Serve as back-up for front desk staffing
• Meet with supervisor once a week
• Staff meetings once a week
• Supply inventory and ordering for the Multicultural Center (MC)
• Ensure organization of files within the MC (electronic and hard copy)
• Proofread and edit documents for official MC communication (e.g., emails, newsletters)
• Oversee budget reports for the MC
• Coordinate MC reservations & arrangements
• Create a check-in/out system to track student activity in the center and at events
• Monitor social media pages
• Respond promptly and professionally to MC emails
• Create systems and checklists to assist with efficiency in the MC
• Ensure all MC brochures, marketing materials, promotional items, and branded merchandise are updated, maintained, and sufficiently stocked through quarterly inventory reviews
• Outreach and marketing for the MC and/or Division of Access and Institutional Engagement
• Assist across the division as needed

Supervisor Duties

• Supervise, train and evaluate front desk student workers
• Develop office schedule for all student workers (e.g., Multicultural Center Ambassadors, graduate assistant, front desk staff, interns) to cover the office 9 AM - 8 PM (Monday through Thursday) and 8 AM - 5 PM (Friday)
• Other duties as assigned