Property Coordinator, US (Midwest)

SummaryProvide assistance to the Regional Senior Property Manager and Property Managers with all operations and achieving property financial and operational objectives of the Midwest Property Management region. Essential Duties and Responsibilities Property Management Prepare, manage and track service, project and construction contracts Assist in preparing requests for proposals, schedules and applications for construction projects Track and manage contract renewals Work with Property Managers on administrative tasks for tenant improvements, move-ins and move-outs and capital projects Assist in recording property inspections Build and maintain positive relationships with tenants, vendors and contractors Field tenant complaints, dispatch to vendors and follow-up on performance Financial Perform initial review and coding of vendor invoices Review any tenant billbacks Perform utility transfer process relating to acquisitions, dispositions, and tenant activity Assist in utility benchmarking including but not limited to invoice, data, or LOA collection from tenants Support department on accounts payable research and follow up Assist in preparation of owner reports, variance analyses and operating budgets Administration Ensure compliance of receipt and tracking of vendor insurance Manage tenant and vendor information database Develop and maintain files for each property Maintain department file organization and construction files including contracts, approvals, insurance verification, construction bids and lien releases Assist with input and follow up on work orders entered into Facilities Manager  Maintain tracking and inventory management office supplies Support Assist Regional Senior Property Manager and Property Managers with property acquisition transition process Assist Regional Senior Property Manager with administrative support and implementation of department wide initiatives, including but not limited to management and tracking of department wide SOPs Interface with Leasing and Asset Management on implementation of new and renewed leases including but not limited to preparing and sending tenant welcome packages, transferring utilities into tenant’s name, etc. Perform special ad hoc projects and assignments Assist with preparing emergency response plans, as needed, within the Midwest portfolio Assist with planning tenant events Competencies Accountability & Availability Character, Trust, Integrity Planning, Decision-Making & Initiative Development & Learning Collaboration, Communication & Teamwork Qualifications Advanced business mathematical and writing skills At least three years of commercial real estate or equivalent experience High level of proficiency in Microsoft Excel, Word and Outlook Experience with Yardi property management software is a plus Education and/or Experience Bachelor’s degree or equivalent experience 2-3 years experience in property coordination Work Environment The position will work in a general office setting and minimal travel based on organizational/business needs. Physical DemandsMust be able to remain in a stationary position for the majority of the workday, sitting at a desk, consistently operating a computer. The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine). On occasion, may need to lift boxes of up to 10 lbs.