Executive Assistant

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  Contributes to team effort by accomplishing related results as needed.
  

• Preferably Female Candidate Required.
• Min 2 years of executive administrative experience, with 1 of those recently supporting high level corporate executives. 
• Bachelor's Degree from any institute. 
• Superior Organizational Skills / Detail Oriented, Scheduling, Time Management and Presentation skills. 
  
• Strong Written, Analytical & Oral Communication skills 
• High level skills in Microsoft Office and an ability to learn other software programs quickly
• Self-Motivated / Proactive / Ability to work Independently and manage multiple tasks while working on fast paced team.

All your information will be kept confidential according to EEO guidelines.