Commercial Estimator/ Project Manager

About the Role

We are seeking a detail-oriented and customer-focused Commercial Sales Coordinator to support our Commercial Sales team. This position plays a key role in the successful execution of commercial door, frame, and hardware projects by assisting with estimating, scheduling, contract administration, order processing, and customer support.

The ideal candidate is organized, enjoys working in a fast-paced environment, and has experience coordinating multiple projects while maintaining a high level of accuracy and customer service.

Sales & Project Coordination

• Support outside sales representatives with project quotations, pricing, order entry, and follow-up activities.
• Prepare and maintain door and hardware schedules using industry software and Microsoft Excel.
• Process customer orders and ensure all documentation is complete and accurate.
• Assist customers via phone and email, providing product information and project support.
• Coordinate submittal packages, warranties, closeout documents, and other project-related paperwork.
• Confirm delivery schedules and communicate updates to customers and sales staff.
• Review commercial contracts and ensure required documentation is received and properly processed.
• Reconcile contract discrepancies and assist with project billing reviews.

Administrative Support

• Maintain project files and contract documentation.
• Monitor production, delivery, and open-order reports.
• Distribute reports and project updates to sales staff.
• Maintain commercial product literature and catalog resources.
• Assist with special projects and departmental initiatives as needed.

Required Qualifications

• Associate degree or equivalent combination of education and relevant experience.
• 2–5 years of experience in commercial construction, project coordination, estimating, sales support, or a related field.
• Ability to read blueprints and construction documents.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Strong attention to detail and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to prioritize multiple projects and deadlines in a fast-paced environment.

Preferred Qualifications

• Knowledge of commercial doors, frames, hardware, or multifamily construction products.
• Experience with estimating and project quotations.
• Understanding of margins, markups, and contract administration.
• Experience with industry software such as Avaware or similar systems.

Physical Requirements & Work Environment

• Primarily office-based position in a climate-controlled environment.
• Extended work hours may be required during peak business periods.
• Ability to sit for extended periods while working at a computer.
• Occasional standing, walking, and light lifting.

All offers of employment are contingent upon successful completion of a post-offer screening and drug test.