State Records Center Supervisor-A&R 60083373

Agency

Dept of Natural and Cultural Resources

Division

Archives , Records

Job Classification Title

Administrative Supervisor (S)

Position Number

60083373

Grade

NC10

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department’s vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team!

Description of Work

The state records center supervisor is responsible for:
-Supervision for the operations of the State Records Center. Develops and maintains productive collaborative work relationships with internal and external state agency officials and the public.
-Providing routine consultative services by assessing and responding to client needs with regards to the preparation and transfer of records to the state records center.
-Supervising the work of others by coordinating work assignments and establishing employee expectations through the development of work plans.
-Ensures the recruitment, development, and retention of a diverse workforce.
-Working alongside staff to perform accessioning, reference and disposition duties.
-Conducting advanced and coordinative work involving the efficient and economical storage of records focusing on security, organization, and retrieval of records.
-Delivering workshops to state officials, as assigned.
-Manages vehicle logs and maintenance.
-Serves as a backup building liaison to the Department of Administration’s Facility Management Division, Work Control Center, State Capitol Police, or other emergency services agencies.
-Ensuring that facilities issues are addressed in a timely manner.
-Serves on the division’s disaster response team.

Key Responsibilities include but are not limited to:
-working with agency personnel, officials, and the public; and work with both internal and external organizations to facilitate the goals of the State Archives.
-using techniques, principles, and procedures of records management particularly in relation to the storage, retention, retrieval, and disposition of records; of the operations and functions of state government; of office management; of state and federal laws and rules and regulations pertaining to the maintenance, security, and retention of records.

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $40,442 - $49,232

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on

an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• Considerable knowledge of program objectives and standards in the areas of confidentiality, and state laws governing records management.
• Knowledge of preserving confidentiality and security of records and materials; and ensures full compliance with confidentiality and security practices within the work unit.
• Ability to exercise judgment and discretion in applying, and interpreting policies and procedures. ·
• Ability to develop plans to accomplish work operations, objectives, goals and policies; ability to arrange and assign the work of others to best use manpower and resources.
• Ability to establish work rules and acceptable levels of quality and quantity of work; reviews work and measures performance of others, and develops individuals competencies.

Position/Physical Requirements

Weekly schedule for position (required):

Monday – Friday, 9:15 am – 5:45 pm

• Ability to conduct a high degree of physical labor for extended periods, including the ability to lift boxes weighing as much as 50 lbs.
• Employee must possess and maintain a valid N.C. driver’s license with acceptable driving record. Must have or obtain safety training on equipment, as required

This position is located at:

215 N. Blount Street

Raleigh, NC 27601

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma

and

four years of progressively responsible administrative/office management experience, including one year as a lead worker;

or

equivalent combination of education and experience.

Section/Unit Description

The Records Center Supervisor administers the daily operations of the State Records Center, including the management of three storage facilities and the Records Center Unit. The unit consists

of three employees and one supervisor. The staff of the unit consults with state officials regarding the application of records retention and disposition schedules, helping to ensure the orderly transfer, storage, and destruction of records no longer required for business continuity purposes, as well as the preservation of those records of historical importance as required by G.S. 121 and 132. The State Records Center is responsible for collecting, storing, and providing references services for inactive state agency records stored in the division facilities. The unit is also responsible for preparing for disposition of records housed in the storage facilities by either preparing the records for destruction or transferring the records to the custody of the State Archives, as governed by provisions of the records retention and disposition schedule.

Division Description

The Division of Archives and Records seeks to be a national leader in providing quality guidance on information stewardship in North Carolina and in creating simplified and integrated access to authentic information. We document the history and culture of our state through diverse collecting. We protect citizen rights and promote government transparency by providing equitable access and stewardship for public and historical records. We broaden understanding and engagement in North Carolina’s rich history through outreach and collaboration.

https://www.dncr.nc.gov/historic-preservation  

Click here to learn about employee perks and benefits.

Click here to see the Total Compensation Calculator.

Supplemental and Contact Information 

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. 

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community. 

Application Process

 Be sure to complete the application in its entirety.   Resumes will not be accepted in lieu of completing this application.

Supplemental and Contact Information 

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. 

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community. 

Application Process

 Be sure to complete the application in its entirety.   Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.
• Be sure to complete the application in full. Applicants are unable to submit more than one application to an individual posting.  Only one application received prior to the closing date will be accepted.  Applications must be submitted by 11:59:59 PM on the night prior to the closing date.  

Degree/College Credit Verification 

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more. 

Veteran’s and National Guard Preference 

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application. 

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. 

Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application. 

ADA Accommodations 

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. 

Employment Eligibility 

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System). 

CONTACT INFORMATION:  

N.C. Department of Natural and Cultural Resources

Division of Human Resources

109 E. Jones Street, Raleigh, NC 27601 

Phone: 919-814-6670

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Elizabeth Lewis Benson

Email:

[email protected]