Merchandise Assistant

TJX Companies

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. 

Job Description:

The Opportunity: Grow Your Career.

JOB SUMMARY

Handle order input into the system and follow-up on orders and documentation. Assist Buyers to prepare their market week and related activities. Organizes reports for Buyers and Market Manager on a weekly basis or upon specific requests

DUTIES & RESPONSIBILITIES:

Purchase Orders

• Prepares and writes purchase orders (PO’s). Enters and reviews electronic PO's via the Buyer Worksheet application. Revises purchase orders daily and follows the purchase order change process. Ensures all necessary signatures are obtained for a letter of credit PO.
• Partners with Planning & Allocation to expedite PO entry. Follows through with P&A to ensure electronic PO's are addressed in a timely and accurate manner..
• Ensures accuracy and integrity of PO information and contacts vendors for required information when needed.
• Pulls late lists weekly and follows up on all late PO's with vendors. Reviews ship dates and cancels or makes revisions as necessary. Receives authorization from Buyer to approve vendor shipping extensions and renegotiate costs as needed. Follows up with traffic/transportation departments as needed. 
• Tracks all PO's generated through the buyer worksheet system to ensure final PO has been received. Copies and obtains signatures on all PO's for compliance purposes.
• Assists in merchandise shipment follow up and problem solving for over/under shipments and vendor charge-backs/cost discrepancies.

Vendor Communication and Vendor Samples

• Communicates daily with vendors via telephone and email regarding purchase orders, allocations, problem solving, etc. Plays an integral role in enhancing and maintaining strong working relationships.
• Fields and screens telephone calls for PO and non-PO related matters to include prospective vendor inquiries, scheduling vendor appointments and allocation inquiries. Initiates calls to vendors to solicit contact and address information to ensure vendor databases are accurate and updated
• Coordinates and sets up vendor and agent visits at the home office
• Assists in pre-production/production sample process to include tracking receipt of samples, setting up displays for buyer approval and creating and maintaining binders, etc.
• Opens and organizes all sample packages for buyer review. Requests samples from vendors for strategy meetings and ensures samples are received and returned in a timely manner. Organizes and maintains sample room and purges samples as needed.
• Maintains a pre-ticket address database and follows-up with the Planning department and vendors to resolve pre-ticketed merchandise problems.

General Office Duties

• Coordinates travel arrangements and completes itinerary paperwork including scheduling market appointments.
• Assists Buying team as needed.

Who We’re Looking For: You.

• University Degree or equivalent
• Self-directed, able to work independently yet collaborate as needed within Merchandise Operations and cross functionally
• Strong verbal and written communication skills, able to assess and tailor style to different personalities/needs
• Strong problem-solving and prioritization skills
• Demonstrates flexibility and adaptability
• High attention to detail, strong organizational and follow through skills
• Able to multi-task in a high volume, fast paced environment while meeting deadlines and maintaining a positive and professional demeanor
• Able to build relationships, be personable, maintain a positive attitude and collaborate with others
• Able to learn and adapt to new computer systems
• Experience with Microsoft to include Word, Excel, and PowerPoint

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Address:

10th Floor, Pearl Plaza, 561A Dien Bien Phu, Binh Thanh

Location:

APAC Vietnam Buying Office