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Project Operations Administrator | Herndon, VA | Bohler
Herndon, USAPosted Yesterday
Full-timehybrid
Job Description
Play a central role in keeping our projects and operations running smoothly. You’ll support the financial and project workflows that help deliver land development projects across our Mid-Atlantic offices.
About the Role
Bohler’s Herndon, VA office is seeking a Project Operations Administrator who thrives in a fast-paced, team-oriented environment. In this role, you’ll support project teams by managing data, tracking financial workflows, and ensuring accuracy across project systems, with a strong focus on the accounts payable side of operations.
What You’ll Do
- Own the day-to-day management of project data in Vantagepoint and Birdview, supporting projects from initial setup through execution
- Keep project records up to date by managing firm, contact, and opportunity information with a high level of accuracy
- Maintain contract and financial data in Vantagepoint and Birdview, including budgets, addendums, and overall project status
- Support contract execution by processing required forms and ensuring updates are reflected in project systems
- Track and manage change orders and budget updates to keep project information accurate and aligned
- Monitor contract progress and document status, helping ensure timely execution and visibility across teams
- Partner with Project Managers and Senior Project Managers to review project status and ensure information is current
- Provide regular updates to team leadership on contract status, risks, and potential issues
- Maintain organized project documentation and ensure compliance with company policies and standards
What We Offer
- A collaborative, team-first environment where your contributions directly impact project success
- Exposure to project operations and financial workflows within a professional services firm
- Opportunities for growth through mentorship, training, and hands-on experience
- A flexible and supportive workplace focused on development and long-term success
What You’ll Bring
- High school diploma or GED required; associate or bachelor’s degree preferred
- Experience with accounts payable, invoicing, or financial processing
- Strong analytical and problem-solving skills
- Ability to work independently with minimal supervision
- High attention to detail and accuracy in data entry and tracking
- Proficiency with Microsoft Office, especially Excel
- Strong communication and organizational skills
- Experience in civil engineering, land development, or professional services environments preferred
Ready to build your career in a role that blends operations, finance, and project support? Join Bohler and help keep our teams moving forward. #LI-Onsite