Production Coordinator (1724)

JOB PURPOSE:

This position will require a highly organized, detail-oriented individual to coordinate the administrative activities of our office while assisting with the daily activities of the Department’s various functions.

Duties and Responsibilities

• Works independently and within a team on special projects. Prepares financial, statistical, narrative and / or other reports as requested by Director of Production
• Reconciles department invoices for approval and processing
• Responsible for all division mail, ordering office supplies, maintaining division phone roster, expense reports, etc…
• Provides administrative support to Production Department
• Supports Divisions various tasks related to sales and settlements
• Assists new employees in completing new hire paperwork
• Answers and directs all office phone calls
• Handles interoffice mail and packages
• Gathering, organizing and reporting Department’s production metrics
• Capturing, entering and reporting Department’s Customer Service information
• Entering and providing management with accurate projections and reports in G3
• Maintaining accurate BuildPro entries as directed by Director of Production
• Other duties as apparent or assigned

 

QUALIFICATIONS:

Knowledge and Skills

• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple tasks
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, PowerPoint)
• Detail oriented and organized
• Problem solving and research skills
• Time Management skills a must
• Must have a valid driver's license

Education and Work Experience

• Bachelor’s degree preferred
• 1-3 years prior administrative office experience preferred
• Previous homebuilding experience is preferred, but not required