Business Office Admin

Hours: Monday-Thursday 8:30 AM – 7:30PM (1 hour break) *Occasional Friday due to month end, notified in advance.

 

 

Lincoln Tech is searching for a detail-oriented Business Office Admin to provide administrative support and top-notch customer service to our students and visitors.

 

Position Summary 

This is in on-campus position and deals with all aspects of Business Office activity and may specialize in multiple areas, including student account services, purchasing, accounts payable, bookstore, and inventory management. Supports the Director of Administrative Services and Business Office staff. This position may interact with campus staff, faculty, students, vendors, and corporate staff.

 

Duties & Responsibilities 

Student Accounts 

• Servicing of student account ledgers, posting payments and charges 

• Past due payment statements, working with students on past due payments 

• Maintaining notes on the Past Due Reports 

• Reconciliation of daily bank deposits (Student Payments)

• Invoicing and monitoring of all third-party agencies  

• Assist students with inquires and/or direct student to appropriate department  

• Perform other duties or projects as assigned 
• Ensure all reports are completed and submitted timely 

 

Accounts Payable 

• Supports purchasing activities at the campus. Ensures documentation is accurate and current 

• Manage account payable; creating purchase orders, approve and receive orders in data system 

• Responsible for proper coding of invoices 

• Maintain data system of accurate reporting and accruals monthly 

• Maintain books, tools, uniform inventory as well as monthly inventory reporting  

• Distribute books, tools, uniforms to students  

• Work with vendors on follow up of scheduled deliveries, items received, inquires and issues 

 

Regulatory  

• Gather student and company data and documentation to complete state and accreditation reports 

 

The duties and responsibilities listed above are representative of the nature and levels of work assigned  

and are not necessarily all-inclusive.  

 

Required Skills/Abilities 

 

• Ability to deal with issues and assist with solutions, think ahead, and anticipate challenges.

• Ability to be discreet with sensitive information (FERPA PII) and banking information.
• Dedication to quality and exceptional customer service 

• Must have strong organizational and communication skills as well as detailed oriented 

• Exceptional time management  

• Ability to multi-task in very busy environment 

• Ability to effectively communicate with students, staff, faculty, managers and corporate staff and vendors 

• Functional knowledge of Microsoft Office, i.e., Word and Excel (Pivots, reporting, data/tables, etc)