Job Description
Your Role
The Human Resources Coordinator provides essential administrative and coordination support across core Human Resources functions. This role ensures the accurate, timely, and compliant execution of HR processes while delivering a positive employee experience.
The Human Resources Coordinator supports the employee lifecycle by managing HR administration, documentation, data entry, reporting, and coordination of programs such as onboarding, benefits, recruitment, training, and employee records. This position serves as a first point of contact for routine and specialized HR inquiries and plays a critical role in maintaining operational efficiency within the Human Resources team.
HR Administration & Employee Support
Serve as a first point of contact for employees and managers regarding routine and specialized HR inquiries, escalating issues as appropriate.
Maintain accurate and up-to-date employee records in HR systems and personnel files.
Prepare HR-related documentation including employment letters, contracts, onboarding materials, and status change documents.
Manage employee lifecycle activities including onboarding, transfers, leaves of absence, and offboarding.
Respond to general HR questions, escalating issues as needed, while ensuring confidentiality and professionalism.
Support employees and managers with HR policies, procedures, and any applicable specific employment standards that could be tied to a state or province.
Assist or lead activities related to employee relations matters, investigations, and conflict resolution.
Coordinate events, meetings, employee recognition activities, and development sessions.
Participate in ad hoc HR meetings, projects, and continuous improvement initiatives.
Manage employee Travel & Expense credit card process. Act as vendor system administrator and determine eligibility, initiate card order and card cancellation.
Recruitment & Onboarding Support
Assist with job postings, interview scheduling, reference checks, and offer letter preparation.
End to end ownership responsibility to coordinate new hire onboarding activities including system access, orientation scheduling, and documentation completion.
Ensure all pre-employment and onboarding requirements are completed accurately and on time. Responsible to review and adjudicate background check for all candidates prior to hire.
Manage process of acquiring, managing and exiting contract/temporary employees. Maintain relationship with contract labor vendors.
Ensure documentation is complete and compliant for all Driver Qualification files.
Benefits & Payroll Coordination
Support benefits administration by assisting with enrollments, changes, terminations, and responding to routine employee questions.
Coordinate benefit documentation and liaise with benefits vendors as required.
Support payroll processes by submitting accurate employee data changes and assisting with audits and reconciliations.
Assist with Workers’ Compensation claims, Short Term and Long Term Disabilities, medicals, and leave-related follow-up.
HR Systems & Reporting
Enter and maintain employee data in HRIS systems (e.g., Workday).
Generate standard HR reports related to headcount, turnover, training, and compliance and ad hoc reports as requested.
Support data integrity through regular audits and validation of HR records.
Compliance & Documentation
Ensure HR processes and documentation comply with employment legislation, corporate policies, and record retention requirements.
Maintain HR files and documentation in accordance with confidentiality and privacy standards.
Support audits and compliance reporting as required.
Manage pre-employment, for cause and random drug/alcohol testing program (USA) and background checks for Canada. For Canada background checks to be completed by the Talent Acquisition Specialist with this role doing it as a back up.
Your Profile
Education, Certification & Experience
Post-secondary education or diploma in Human Resources, Business Administration, or a related field preferred.
<4 years of experience in an HR administrative or coordination role preferred.
Working toward an HR designation (SHRM in the U.S.; CHRP or CHRL in Canada) considered an asset.
Experience with DOT compliance preferred
Experience in fast-paced, high volume environments preferred
Systems & Technology
Experience using an HRIS (Workday preferred).
Proficiency with Microsoft Office (Excel, Word, PowerPoint).
Ability to manage data accurately and maintain organized electronic and physical files.
Functional HR Knowledge
General understanding of Human Resources processes including recruitment, onboarding, benefits, and employee records.
Basic awareness of employment legislation and confidentiality requirements.
Ability to follow established procedures and escalate concerns appropriately.
Skills & Capabilities
Strong organizational and time-management skills with attention to detail.
Effective written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.
Strong customer service mindset and ability to work collaboratively.
Comfortable managing multiple priorities in a fast-paced environment.
Our Offer
We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.
Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.
Paid parental leave
Education assistance program
Employee assistance program
Various healthcare plan options as well as 401(k)
INTERESTED?
We look forward receiving your application.
Brenntag and its subsidiary companies will provide equal employment opportunities to all applicants without regard to any category protected by federal, state or local law, including as applicable, applicant’s actual or perceived race, color, religion, creed, sex, sexual orientation, gender identity or expression (including transgender status), gender (including pregnancy, childbirth, lactation and related medical condition), genetic information, military service, national origin, ancestry, citizenship status, age, veteran status, physical or mental disability, protected medical condition as defined by applicable federal, state or local law, political affiliation, marital status, membership in an employee organization, parental status, expunged juvenile record, or any other status protected by federal, state, or local law. Brenntag will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal, state, or local law. This application is considered current for sixty (60) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at [email protected] (phone, tty, fax, email, etc.).
Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.