Accounts Payable Specialist

Join Our Team at The Douglaston Companies

What we are looking for:

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for an Accounts Payable Specialist to join our dynamic team.

Why Choose The Douglaston Companies?

Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.

Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.

Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.

What you will do:

• Work closely with Project Managers and construction staff to ensure accurate job cost coding of invoices, purchase orders, and subcontractor expenses
• Process a high volume of vendor invoices accurately and efficiently
• Route invoice for approval and follow up and outstanding approvals
• Prepare and process weekly payment runs, including ACH, check, and wire transfers
• Reconcile vendor statements and promptly resolve discrepancies
• Maintain up-to-date vendor records, W-9s, lien waivers, and other required documentation
• Support the ongoing monitoring and maintenance of project budgets
• Monitor accounts payable aging reports and follow up on overdue invoices to ensure timely resolution
• Communicate with clients, general contractors, and internal teams regarding invoice questions or discrepancies
• Ensure compliance with internal controls and company policies
• Assist with other accounting and administrative tasks as directed

What you should have:

• 2+ years of accounting experience, preferably in accounts payable in the construction industry
• Bachelor’s degree in accounting or finance preferred
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment 
• Preferred Sage 300, Avid Pay, Titanium, & Microsoft Excel
• Strong analytical and organizational skills
• Clear verbal and written communication skills
• Authorized to work in the United States

Salary Range

This position is non-exempt and will be compensated at an hourly rate equivalent to an annualized salary range of $60,000 - $75,000.

Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individuals sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.

Our Companies

Since 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management. Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development. Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.

Douglaston Development: The driving force of our organization, Douglaston Development spearheads property acquisition and development strategies, while fostering relationships with stakeholders and working closely with communities to develop best-in-class properties. Levine Builders: Our construction management arm leads everything from pre-construction and construction management to final commissioning and close out, bringing the company's projects to fruition. Clinton Management: Clinton Management provides comprehensive property management services for developments completed by Douglaston Development and constructed by Levine Builders. Clinton oversees our diverse portfolio of moderate-income housing, luxury apartments, commercial, and retail properties