Job Description
Description/Job Summary:
Registrar
Job Type: Full-Time, Salary exempt
Competitive pay rates based on experience
Global K9 Protection Group LLC is looking for a dedicated and passionate Registrar to serve as an integral part of the GK9PG Team.
• Ensure accurate & compliant management of all student administrative, enrollment, &academic records.
• Maintain full adherence to school, reporting requirements, & documentation standards.
• Provide high quality administrative support to students, instructors, and regulatory agencies.
• Coordinate schedules, training, certifications, and assignments to support efficient program operations.
• Serve as the primary contact for student processing inquiries related to enrollment & assigned programs.
• Safeguard confidential information, uphold, and data integrity across all student information systems.
• Support school leadership with audits, compliance reviews, & continuous administrative improvements.
• Ability to multitask and meet deadlines in a fast paced environment.
• Performs other duties as assigned.
Responsibilities:
• Maintain organized filing systems (digital and physical).
• Process payments, invoices, and financial documentation related to enrollment.
• Assist with audits, inspections, and accreditation reviews.
• Support the development and updating of school policies, forms, and procedures.
• Prepare reports, forms, and internal documents for audits or regulatory reviews.
• Ensure confidentiality and accuracy in all administrative workflows.
• Ability to communicate effectively in writing and verbally.
• Provide guidance to students on deadlines and documentation.
Student Enrollment & Records Management
• Process student applications, registrations, withdrawals, and program completions.
• Maintain accurate and current student records.
• Verify student eligibility, prerequisites, and documentation requirements.
• Issue transcripts, certificates, and completion documents as required.
Compliance
• Ensure school operations comply with company & external rules and regulations.
• Prepare and submit required reports for further processing.
• Track education requirements and ensure timely reporting.
• Maintain knowledge of current internal and external policy and process changes.
Scheduling & Program Coordination
• Coordinate schedules, student & resource assignments, and classroom availability.
• Assist with exam scheduling, proctoring coordination, and testing documentation.
• Monitor attendance records and ensure compliance with required instructional hours.
Company Benefits:
Full Benefits Package, Competitive pay, 401k, Paid vacation
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this employment classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Global K9 Protection Group is an Equal Opportunity Employer, which provides equal opportunity for Females, Minorities, Protected Veterans, and Individuals with Disabilities. Global K9 Protection Group (GK9PG) is a Veteran Owned and operated business, driven by a culture of excellence.
Qualifications:
Accreditations
• Must be able to obtain a Known Traveler Number (TSA PreCheck).
Education & Experience
• High school diploma required; associate or bachelor’s degree preferred.
• Education administration, licensing, compliance, or a related field experience preferred.
Skills & Competencies
• Proficiency in Microsoft Office and student information systems.
• Strong organizational and record keeping skills.
• Excellent written and verbal communication abilities.
• Ability to manage confidential information responsibly.
• Customer service oriented with the ability to support diverse student populations.
Physical Requirements
• Ability to sit, stand, and work at a computer for extended periods.
• Ability to lift up to 20 lbs. (files, materials, supplies).
Work Environment
• Genuinely enjoys working around animals (i.e. canines)
• Working conditions: May be exposed to unpleasant odors, noises, and animal feces.
• Professional School setting that simulates operational venues.
Communication & Customer Service
• Serve as the primary contact for students regarding enrollment, training & certification requirements, and program information.
• Communicate with all staff, internal, and external departments.
• Excellent interpersonal skills. Establish and maintain effective working relationships.
• Ability to balance team/ individual responsibilities; contributes to building positive team.
• Effectively communicate customer related issues with operations team and formulate ways of improving the experience, including resolving problems and complaints.
• Able to help lead others with tact, respect, and professionalism.
• Reach across organizational lines to integrate and streamline essential functions.
• Able to identify problems, suggest and implement solutions, and react to change with a high degree of attention to detail and foresight.
• Ability to create, to maintain, and prepare records and reports.
• Able to perform tasks with minimal or no oversight.
• Strong organizational, time management, and analytical skills.
• Must be able to prioritize and multi-task to effectively complete work in timely manner.
• Able to work outside normal business hours including weekends as needed.
• Citizen of the United States
• Able to pass the Transportation Security Administration (TSA) Security Threat Assessment
• Possess valid driver's license (Real ID) and reliable transportation
• Able to pass background check and drug screen