ADMIN ASST

Job Description

Job Title: Administrative Assistant. 

THIS IS AN IN OFFICE POSITION.

Key Responsibilities:

• Read and route incoming mail, locate and attach appropriate files to correspondence.
• Compose and type routine correspondence.
• Organize and maintain the filing system, and file correspondence and other records.
• Answer and screen manager's telephone calls, and arrange conference calls.
• Coordinate the manager's schedule and make appointments.
• Greet scheduled visitors and direct them to the appropriate area or person.
• Arrange and coordinate travel schedules and reservations.
• Conduct research, and compile and type statistical reports.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings.
• Make copies of correspondence or other printed materials.
• Prepare outgoing mail and correspondence, including emails and faxes.
• Order and maintain supplies, and arrange for equipment maintenance.

Requirements:

• Bachelor's degree in a related field or comparable experience required.
• At least one year of experience in an administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in office software and equipment
• Experience in the mortgage industry preferred