Community Administrative Assistant

Claiborne Senior Living is seeking a highly organized and detail-oriented Community Administrative Assistant to support the daily operations of our senior living community. This role partners closely with the Executive Director to assist with administrative operations, employee orientation, payroll coordination, resident billing support, and office management.

Why You’ll Love This Role

• Make a meaningful impact supporting residents, families, and team members
• Be a key part of the community leadership support team
• Enjoy a fast-paced role with variety and purpose
• Build experience in HR, payroll, billing, and operations
• Work in a collaborative and supportive environment
• Grow your career in the senior living industry
• Join a company focused on culture, service, and teamwork

What You’ll Do

• Support daily administrative operations and office coordination
• Assist with employee orientation scheduling, and paperwork
• Maintain employee records, training documentation, and compliance files
• Prepare payroll checklists and support timekeeping processes
• Assist with resident billing, payment posting, and accounts receivable tracking
• Coordinate invoices, vendor communication, and administrative accounting support
• Help maintain organized records, office supplies, and company equipment

What We’re Looking For

• 2+ years of administrative, payroll, HR, or office support experience preferred
• Strong organization and multitasking skills
• Excellent attention to detail and follow-through
• Strong communication and customer service skills
• Proficiency in Microsoft Office, including Excel and Word
• Ability to learn systems such as Yardi, payroll, and HR platforms
• Ability to handle confidential information professionally and independently

Benefits

• Medical, dental, and vision insurance
• Company-paid life insurance
• Paid time off and holidays
• Short- and long-term disability
• Critical illness and accident insurance

Claiborne Senior Living is an Equal Opportunity Employer and is committed to fostering an inclusive workplace where all qualified individuals are considered without regard to legally protected characteristics.