Middle School Registrar

JOB DESCRIPTION Salina Unified School District #305

REGISTRAR-Lakewood Middle School
 
Purpose Statement:
The job of Registrar is done for the purpose/s of gathering data using various software programs and generating reports to be used for the purpose of program evaluation, and performing specialized and responsible clerical and technical tasks related to the registration of students and maintenance of student records and files. .

Essential Functions

 
• Interprets records of incoming students (e.g. cumulative folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with district grading, curriculum and course credit systems.
 
• Maintains a variety of files, documents and student records (manual and machine) (e.g. permanent student record, cumulative folders for all students, grades, transcripts, immunization dates, etc.) for the purpose of documenting and/or providing reliable student information. Mails grade cards and progress reports to student families.
 
• Performs enrollment and unenrollment activities within the automated student information system (e.g. student information, cum folder, monthly enrollments counts, withdraw student, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
 
• Prepares a wide variety of documents and reports (e.g. student lists, transcripts, PBIS eligibility, at-risk, count day, course enrollment, homeless data, weekly eligibility, programs, bulletins, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
 
• Processes requests from students and other districts for the purpose of providing requested information.
 
• Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction.
 
• Serves as resource to students, employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations.
 
• Supports assigned school personnel (e.g. answers phones, greets students/parents, oversees students, etc.) for the purpose of ensuring the efficient operation of the site. Supports principal in generating needed reports, entering teachers and courses into the master schedule, and locating in-house substitutes when needed.

• Punctual and regular attendance is an essential function of the position.
 
 
Other Functions
• Assists other personnel for the purpose of supporting them in the completion of their work activities.
 
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including software; and preparing and maintaining accurate records.
 
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: codes, regulations & laws related to student enrollment, graduation and transfers

ABILITY is required to schedule activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; working as part of a team; working with detailed information; and working with frequent interruptions.
 
Responsibility
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to significantly impact the Organization's services.
 
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. The job is performed under a generally hazard free environment.

Experience

Job related experience with increasing levels of responsibility is required.

Education
 
Required Testing

High School diploma or equivalent.

Certificates & Licenses

Pre-employment Drug Screening
Continuing Educ. / Training
None Specified

None Specified
Clearances
Criminal Justice Background Investigation
TB Screening

FLSA Status

Salary Grade

Classified Range 16
$17.35-$18.45