AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.)

AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.)
Location: Near Cedarhurst, NY
Salary: $26 - $30 / hour + Eligible for Overtime 
Benefits: Medical, PTO, Paid Holidays
Job Type: Full-Time | 100% On-Site
Typical Hours: Mon–Thu, 9:00 AM–6:00 PM ET; Fri, 9:00 AM–5:00 PM ET
Start Date: ASAP
Sponsorship is not available

AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.) Description

Our client in the consumer goods industry is looking for an AP/AR Specialist to add to their team near Cedarhurst, NY. In this role, you will manage day-to-day accounts payable and accounts receivable work, including invoice entry, customer billing, payment posting, collections follow-up, and vendor payments. You will also provide light general ledger support through accurate QuickBooks entries and backup support for the Accounting Manager. Our client is looking for someone with hands-on AP/AR experience and QuickBooks proficiency; experience in environments with high transaction volume, frequent billing adjustments, or multi step workflows and familiarity with resolving discrepancies between invoices, deliveries, and payments will make for a seamless transition into this role. To be successful in this role, you must be accurate, organized, calm under pressure, and comfortable following up on past-due accounts with assertiveness and diplomacy. This is a great opportunity to take ownership of transactional accounting work in a steady, customer-focused business.

AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.) Responsibilities

•    Enter vendor invoices, checks, and payments into QuickBooks
•    Process customer invoices, sales orders, and monthly statements
•    Follow up on delinquent accounts by phone and email
•    Research billing, delivery, product, and payment discrepancies
•    Process credit card payments and post ACH, wire, and bank activity
•    Support AP by entering bills, matching invoices, and cutting checks
•    Complete accurate QuickBooks entries to support the general ledger
•    Communicate with customers and vendors to resolve open issues
•    Maintain accurate, organized AP, AR, and bookkeeping records
•    Provide backup support for the Accounting Manager as needed

AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.) Qualifications

•    2+ years of accounts payable and accounts receivable experience required
•    Comfort calling customers about upcoming and past-due payment collection required
•    Experience handling frequent billing adjustments and resolving invoice discrepancies required
•    QuickBooks experience required
•    Excel experience with VLOOKUPs and formulas required