Executive Support Specialist / 240 Days

Northside Middle School Profile

School District Position Description

Position Title: Executive Support Specialist - Middle School

Department: School

Reports To: Principal

Prepared By: Angela Cooper, CHRO Date: May 13, 2026

Approved By: Angela Cooper, CHRO Date: May 13, 2026

Office Support require one of the following:

• Workkeys Assessment with a passing score of at least Level 2
• Bachelor's Degree (official transcripts required)

Please call 803-739-4048 to schedule an appointment to complete the assessment. Scores must be uploaded under "Additional Materials" in the application packet.

SUMMARY: Serves as school registrar to the principal and as a facilitator for the school public being served.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Keys and maintains all aspects of student records and transcripts.
• Makes and receives telephone calls, takes messages, routes calls.
• Maintains school records and files for building, principal and related requirements.
• Serves as confidential secretary to the principal.
• Types, prepares, distributes, files records/reports, correspondence etc. related to registrar duties.
• Takes/transcribes notes for correspondence.
• Assists Assistant Principal for Instruction in all state mandated test administration.
• Files all mandatory reports with the State Department of Education.
• Corresponds with other schools as needed.
• Assists with inventory for State Department
• Performs schedule changes and prints new schedules for students
• Gathers and prints information for student interims and report cards
• Is responsible for Power school coding for students and staff and running needed SDE reports

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED) and one year previous office experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.

MATHEMATICAL SKILLS: 

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Demonstrated ability to operate a personal and mainframe computer and related software. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear. The employee is occasionally required to walk and stand. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in typing. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with the public, staff and students. The employee frequently will be required to meet multiple demands from several people.