Student Information Systems Coordinator

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Position Title: Coordinator, Student Information Systems

Department: Information Technology

Reports To: Information Technology Executive Director

FLSA Status: Exempt

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QUALIFICATIONS:

• Bachelor's degree in information systems or related field.
• A minimum of three years of experience with a student information system from the administrative side with extensive knowledge beyond basic navigation and searches.

CERTIFICATES, LICENSES, REGISTRATIONS:

Must have current government issued identification

TERMS OF EMPLOYMENT:

8 Hours/230 Days

Administrative Salary Schedule

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

GENERAL SUMMARY:

Under general supervision of the Director of Application Services, responsible for operations, policies, procedures, problem solving, and supervision of the district's student information systems.

ESSENTIAL FUNCTIONS:

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
• Oversee all policies and procedures over the Student Information System (PowerSchool SIS).
• Serves as a liaison between the school district and South Carolina Department of Education (SCDE) for application services and state reporting, as well as school administration, school staff, Student Data Specialist, district office personnel, and information technology staff.
• Maintains configuration and updates for the student information system's state and federal reporting features are in place in a timely manner to support district operations, data collections, integrations, and requests related to state and federal funding.
• Provides SIS training and support for all district staff on programs related to various positions.
• Prepares SIS training documentation for all school and district staff for district applications.
• Coordinates quarterly Student Data Specialists meetings and monthly collaborative planning days Coordinate all SIS activities necessary to adhere to Federal, State and Local regulations.
• Supervise the SIS IT Associate roles that currently support schools with PowerSchool.
• Supervise the activities of the school Student Data Specialist in the schools.
• Ensure that the school Student Data Specialist role adheres to Federal, State and Local regulations.
• Coordinate the duties of the school Student Data Specialist and schedules all needed deadlines throughout the school year.
• Coordinate the proper onboarding, training, and professional development of the school Student Data Specialists.
• Coordinates regular training meetings with all school Student Data Specialists.
• Evaluate each school Student Data Specialist annually and submits findings to the school principal.
• Recommends the move of assignment location to different school or grade band if necessary to the school principal.
• Audits data entry coding in PowerSchool and directs resolution of errors, missing or incomplete data.
• Coordinates regular meetings between IT, the school Student Data Specialist, and the School Administrator.
• Closely monitors data quality, validations, and new data requirements and communicates specific coding instructions to school Student Data Specialist and IT Associates.
• Coordinates all efforts to ensure data quality with other agencies and district departments, including by not limited to Finance, Human Resources, Instructional Services, Student Counseling, Special Education Services.
• Oversees state reporting and ensures resolution to SCDE system(s) issues concerning the movement of student data between programs.
• Demonstrates proficiency in SQL server including complex query development, strong data analysis, expert use of database management tools.
• Provides direction for development of dashboards and enterprise reporting.
• Functions as a district advocate/liaison with vendors and state agencies for needs, issues, enhancements, upgrades, new components, and product roadmaps.
• Manages and disseminates state and federal requests and data collection requirements and implements processes with appropriate IT, district, and school staff.
• Attends professional meetings and user conference(s) to network with vendors and other customers/users, participates in training, presentation sessions, and seeks opportunities for department and district improvement.
• Effectively uses personal technology devices and software applications for the management of pertinent information and communication.
• Performs other job-related duties as assigned

SUPERVISORY RESPONSIBILITY:

Supervises assigned support staff under direction of Executive Director of Information Technology. No direct budgetary responsibilities.

OTHER SKILLS and ABILITIES:

Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies. Must be able to access reliable transportation.

Knowledge of the policies, procedures and activities of the school district that pertain to the specific duties and responsibilities of the position. Knowledge of departmental policies, procedures, and operations. Knowledge of the reports that must be prepared and maintained. Knowledge in appropriate methods and procedures for end-user training and assistance with software and related technologies. Above average knowledge and abilities in troubleshooting techniques and problem isolation and resolution. Ability to maintain high standards of accuracy in exercising duties and responsibilities. Ability to assist in the operations, availability, accessibility and integrity of data processing systems. Ability to handle requests and complaints from end-users and other personnel in a professional and effective manner. Ability to manage and assist in multiple projects concurrently and under deadline pressure. Ability to instruct others through explanation and demonstration. Excellent mathematical, reasoning, and communication skills. Ability to research and provide supportive data and information for budget preparation and reporting requirements. Ability to anticipate work to be completed and complete work without the need for direct supervision. Ability to maintain confidentiality of employee and student records and information. Ability to demonstrate high-level application of technology devices in the performance of daily activities. Ability to demonstrate proper maintenance, safe operation and utilization of equipment, materials and supplies used in daily activities. Ability to interact and communicate effectively with students, parents, teachers, administrators, colleagues and all other stakeholders involved in the activities of the job.

Personal computer experience required. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to apply knowledge and current research and theory. Ability to organize and implement a flexible work schedule in order to meet reporting deadlines. Ability to self-monitor and manage multiple tasks while working individually and with members of a group. Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines. Some extended hours and multiple demands from several people are frequently required of the employee. Computer literacy required. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands are restricted to work requiring occasional lifting/moving of items up to twenty-five pounds; occasional lifting of equipment weighing up to seventy-five pounds. The employee will sometimes push/pull items such as furniture or boxes of materials.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Occasionally the position requires the employee to work irregular or extended hours. Duties of the job require frequent use of a computer monitor and related equipment.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed in an office setting with no significant exposure to adverse environmental conditions. Occasional travel is required; some overnight travel required.

The noise level in the work environment for this position varies. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day. 

EVALUATION:

Performance of this job is evaluated annually according to Board Policy.

DISCLAIMER STATEMENT:

The information contained in this job-description is intended for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

NONDISCRIMINATION POLICY:

Lexington County School District One is committed to a policy of nondiscrimination and equal opportunity for all students, parents/legal guardians, staff, visitors, personnel and community members who participate or seek to participate in its programs or activities. Therefore, the district does not discriminate against any individual on the basis of race, religion, sex (including pregnancy, childbirth, or any related medical conditions), color, disability, age, genetic information, national origin, or any other applicable status protected by local, state, or federal law.

The district will use the grievance procedures set forth in policy to process complaints based on alleged violations of Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; Title IX of the Education Amendments Act of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act of 1963; the Genetic Information Nondiscrimination Act of 2008; and Titles I and II of the Americans with Disabilities Act of 1990.